Why Our Clients Use Cloud Solutions to Manage Data
We talk to clients all the time about ways to manage their data. “Data” can take many different forms – from the unstructured information that exists in Word documents, Excel spreadsheets, PDF files and scanned images -- to structured data that exists in databases, and is often generated from forms filled out by hand or on-line.
Much of this information plays essential roles in an organization’s mission-critical processes, and this is true whether it’s a small business or a large, global enterprise. Managing data is critical to success!
Companies come to us because they want to find a way to do one or more of the following:
- streamline processes
- eliminate errors
- speed workflow
- provide better customer service
- reduce risks
- improve process visibility
- empower workers to be more productive
The solutions used to manage data may be known as Document Management Systems (DMS), Electronic Data Management Systems (EDM/EDMS) or Electronic Content Management Systems (ECM/ECMS). Some can be hosted “in-house,” on the company’s own servers, but many customers benefit from a Cloud SaaS solution.
Benefits of Cloud SaaS Data Management
There are two questions that all our customers ask early in their solution discovery process:
- How much will it cost?
- How long will it take?
Regardless of the business type or size, every one of our clients has had the same concerns. They want to get up and running quickly without needing to first procure and provision servers and storage or install software. They want to keep costs low, and they have more freedom with operating budgets than they do with capital expense budgets.
For these reasons, we recommend a SaaS ECM solution, specifically, we recommend ImageSilo, because it’s easy to buy, fast to get up and running, and, because it’s a subscription, it’s an operating expense rather than a capital expense.
Remote Access is More Important than Ever
According to the Huffington Post, “Once upon a time, the words “work at home” made it sound like you were one step away from being let go. Now, it’s what all the cool kids do. Around the world, there’s a growing trend of people working from home. Many companies are even encouraging it.”
Thanks to technologies like Cloud ECM, it’s no longer necessary to restrict your workforce to someone who can physically access your bricks and mortar office. As more and more companies realize that remote work isn’t just convenient—it’s often much more effective and it breeds innovation! In fact, accounting and legal are the two industries with the fastest growing on-line workforce. Are there any more data-heavy industries than these?
As the workplace evolves from the old school 9-to-5 workday, Cloud ECM solutions provide easy connectivity from home office computers as well as from mobile devices.
Our clients who use ImageSilo tell us that it’s easy to:
- Organize work and workflow in the context of their business processes
- Ensure security with encrypted data and prevention of unauthorized access
- Define user roles and provide an intuitive interface
First, make a list of the business processes you want to streamline, and then contact us. We’ll show you how you can start with one application or business area and then replicate your success with other workflows and groups. Many of our clients realize ROI in a matter of months.