Go Green with Document Management

ImageSilo ECM -- Why We Recommend It

Posted by Mike Paperalt on Apr 10, 2019 3:59:00 AM

ImageSilo ECM – Why We Recommend It

We’re big on using methods other than paper to keep your business organized.  That’s why we chose our company name:  Paper Alternative.   But, here’s the thing… there are many different alternatives to paper…and we’re not talking papyrus or stone tablets...we’re talking about modern Cloud technology and the latest process automation technologies like Artificial Intelligence, E-Forms, Robotic Process Automation. 

We're also talking about one vendor who supplies everything you need from digitizing and extracting paper-held digital data to providing specialized IT requirements to make your organization more efficient.  We even supply employees to make it all happen when companies want to outsource their information management.  

It's Not Enough to Simply Store Documents in the Cloud

Process Automation, enabled by the latest technologies and happening in the Cloud, is the next important step for IT innovation.  Process Automation reduces or eliminates manual effort, enabling organizations to schedule and control repeatable activities anywhere, anytime—more easily than ever. 

The challenge is finding the right provider and right technology to: (1) put your business in the Cloud; (2) automate processes; and, (3) give you the ROI you’re looking for.

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Topics: ImageSilo

Afraid of Data Hacking?  10 Reasons Why You Need ImageSilo

Posted by Mike Paperalt on Jan 15, 2019 4:14:00 PM

Afraid of Data Hacking? Ten Reasons Why You Need ImageSilo®

It seems like every time we tune into the news some other major organization has been hacked.  Hacking is in the headlines!  With the average global cost of a data breach rising to $3.86 million, companies need to be aware of all potential threats to best protect their networks. While hacking is big news, the sad truth is that most of these hacks could have been prevented with some common sense practices:

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Topics: ECM, ImageSilo

How Paper Alternative and ImageSilo Maximize Enterprise Efficiency

Posted by Mike Paperalt on Oct 31, 2018 4:14:00 PM

How Paper Alternative and ImageSilo® Maximize Enterprise Efficiency

“Enterprise efficiency” may sound like a marketing buzzword designed to sell products, but, according to a Booz, Allen Hamilton (BAH) paper, Effectiveness and Efficiency:  Seven Leadership Practices for Meeting the Mission Challenge in an Era of Declining Budgets:

as budgets constrict, agencies must find ways to sustain or even improve mission effectiveness while also creating short- and long-term efficiencies.”


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Topics: ImageSilo

ImageSilo - The Digital Alternative for Records Management

Posted by Diane Mitol on Aug 13, 2018 4:37:00 PM

ImageSilo - The Digital Alternative for Records Management

For many businesses, records and other types of business information exist in both paper and electronic form.  There may be many different copies of the same document and there may be different versions of a document.  Multiple copies and multiple versions of the same document can make tracking the correct document a complicated affair.  

Additionally, some information can be vital to the entity’s existence an operation, and must be maintained securely. These include records that have legal implications for an organization, such as compliance requirements, contractual commitments, HR records, accounting records and others.  

Finally, in most organizations there are specific workflows required in order to maintain records and process information.  Activities such as legal updates, notices, approvals, invoicing, or a multitude of other activities that require access to the records, along with specific actions taken and tasks required (workflows) by responsible parties. 

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Topics: ImageSilo

Six Features that Make ImageSilo Great

Posted by Mike Paperalt on Jan 15, 2018 5:18:58 PM

Six Features that Make ImageSilo® Great 

If you ever wondered why Paper Alternative Solutions settled on ImageSilo® as our go-to-choice for document management, here are six “little” features that make ImageSilo a big success for our customers:

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Topics: ImageSilo, Cloud Document Managment

Paperless Solutions for  Government Agencies

Posted by Mike Paperalt on Sep 11, 2017 5:57:15 PM

Paperless Solutions for Government Agencies

State and local governments are rife with paper -- from records to processes, paper dominates the landscape.  This paper-based system often leads to government agencies being demeaned as inefficient bureaucracies. It doesn't have to be this way.  In fact, some argue that the bureaucratic structure of government constitutes the most efficient and rational way in which one can organize the human activity and that systematic processes that are necessary to a civilized society. What mucks it up is paper!  Maybe it's time to look at a paperless office.

Many employees in state and local government, spend as much as six hours a day managing paper. With this much time dedicated to printing, filing and searching for information, mission-critical tasks often fall by the wayside.  And government bureaucracy is blamed!

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Topics: Paperless Office, ImageSilo

How to Use Existing Business Resources Better

Posted by Mike Paperalt on Sep 7, 2017 2:59:14 PM

How to Use Existing Business Resources Better

Every business wants to be able to do more than they're doing now; do it better than the competition; and improve profitability.  Efficiency, communication and leaner processes can help get you there.

The Role of Processes Automation

Labor is one of your biggest expenses. Finding a way to make better use of the labor force that you have can have a major impact on your profitability.  For instance, if it costs you $40,000 per year to add an additional team member, that person needs to add $100,000 value to your core business to maintain your current level of profitability.  Back office departments (accounts payable, human resources, payroll) contribute nothing to your core business profitability.  So, an additional employee in the back office detracts from your profitability.  But, if there's more work to be done than you have people to do it, you need a solution!

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Topics: ImageSilo, Business Process Improvement, Office Automation

How Long Does It Take to Find a File?

Posted by Mike Paperalt on Aug 16, 2017 4:27:06 PM
How Long Does It Take to Find a File?
 
Can you access the information you need when you need it?  How long does it take?  For too many organizations, the answer is too long!

You know the drill – you’re on the phone with a client, or a vendor, or the auditor and you need an answer now.  The answer is buried in file – someplace.  So, instead of providing the answer right then and there, you say “I’ll have to call you back,” and you spend the next three hours tracking down the information you need.

This is no way to run a business!
 
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Topics: ECM, ImageSilo, Paper Files, Paperless Cloud

Get Your Head in the Cloud for BPM!

Posted by Mike Paperalt on May 16, 2017 2:19:43 PM

Get Your Head in the Cloud for BPM!

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Topics: ImageSilo, Business Process Management, Cloud BPM

Why Our Clients Use the ImageSilo Cloud to Manage Data

Posted by Mike Paperalt on Nov 29, 2016 4:14:09 PM

Why Our Clients Use Cloud Solutions to Manage Data

We talk to clients all the time about ways to manage their data.  “Data” can take many different forms – from the unstructured information that exists in Word documents, Excel spreadsheets, PDF files and scanned images -- to structured data that exists in databases, and is often generated from forms filled out by hand or on-line. 

Much of this information plays essential roles in an organization’s mission-critical processes, and this is true whether it’s a small business or a large, global enterprise.  Managing data is critical to success!

Companies come to us because they want to find a way to do one or more of the following:

  • streamline processes
  • eliminate errors
  • speed workflow
  • provide better customer service
  • reduce risks
  • improve process visibility
  • empower workers to be more productive

The solutions used to manage data may be known as Document Management Systems (DMS), Electronic Data Management Systems (EDM/EDMS) or Electronic Content Management Systems (ECM/ECMS).  Some can be hosted “in-house,” on the company’s own servers, but many customers benefit from a Cloud SaaS solution.

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Topics: ECM, ImageSilo, Cloud Computing

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Do Business Better!

While we've retained our original blog name about green document management (think paperless!), Paper Alternative Solutions has expanded to do so much more.  From people to processes, and beyond... we help business move ahead and save money.  

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