Go Green with Document Management

How to Process Data-Heavy Documents Fast

Posted by Mike Paperalt on Nov 18, 2019 11:00:00 AM


Many organizations struggle with a glut of paper-based information. Whether it comes in the guise of forms -- patient in-take forms, mortgage application forms, enrollment forms, order forms, invoices, or other data-heavy documents -- extracting the data is often cumbersome. This type of data extraction can involve hours of manual data entry and may involve input errors.  When this this paper-based data is combined with native digital data that is scattered across a variety of applications and desktops throughout the business, it can be a mind-boggling mess!

There's an easier way!  Cost effective machine learning and artificial intelligence (AI) bring accurate document recognition and classification, along with data extraction, within reach of most businesses.  Even small to mid-sized business find these technologies within their reach, enabling them to compete better in an increasingly digital marketplace. 

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Topics: Forms Processing, Artificial Intellingence, Robotic Process Automation

Use eForms to Improve Service & Data Accuracy

Posted by Mike Paperalt on Sep 24, 2019 11:00:00 AM


Customer expectations and behavior are changing. Businesses and organizations must meet customer expectations if they are to succeed. Customers want an answer to their question, a response to their request, a solution to their problem. Ease of doing business is what the customer needs.

Businesses run on data.  But, in order to make use of the data, it must be accurate.  Businesses want data.  Accuracy is what they need

The intersection of improved customer service and accurate business data occurs in eForms.

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Topics: Forms Processing, Data Capture, workflow automation

How to Use Online Forms to Boost Efficiency

Posted by Mike Paperalt on Mar 14, 2017 5:08:28 PM

How to Use Online Forms to Boost Efficiency

Does your organization use forms to gather information?  Many, if not most do.  Here are some of the forms we run across every day:

  • Employment forms
  • Registration forms
  • Membership forms
  • Intake forms
  • Credit forms
  • Application forms
  • Donation forms
  • Insurance forms
  • Healthcare forms

We bet you can easily add to this list. 

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Topics: Forms Processing, Office Automation

Paper Alternative Showcases Artificial Intelligence A/P Solution

Posted by Molly McGowan on Apr 4, 2016 12:54:01 PM

Paper Alternative Showcases Artificial Intelligence A/P Solution

Endicott, NY – March 30, 2016 -- Paper Alternative teams with Digitech Systems to showcase Forms Magic, a new, affordable, artificial intelligence (AI) solution that can cut A/P costs and improve the bottom line through intelligent automation of routine, time consuming Accounts Payable tasksForms Magic eliminates duplicate invoices and reduces vendor fraud.

In a joint webinar on April 6,2016 at 1:00 pm EDT, the two companies will offer an overview of the product, followed by an open question and answer session.

“This is the only A/P automation solution that the accounts payable staff, managers and CFOs can agree on.  Forms Magic’s efficiency, its elevation of routine tasks to automated workflows, and the cost savings it brings gets everyone on the same page fast.”

Michael Coppola, CEO of Paper Alternative Solutions.  paperless_free.png

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Topics: Forms Processing

E-Forms:  How Businesses Stop Paper at Its Source

Posted by Molly McGowan on Mar 17, 2016 5:55:55 PM

E-Forms:  How Businesses Stop Paper at Its Source

As a process improvement expert, one of the areas I’m interested in is the number of paper forms that are used by, and that come into organizations. From membership forms to order forms, tax-exempt forms to registration forms.  How many paper forms does your company use and/or receive every day? 

The cost of paper forms can quickly pile up and both businesses and their customers feel the pain.

Electronic forms, also known as E-forms can improve the situation, while cutting costs, and reducing the use of paper.  Companies who stop paper at its source see big increases in efficiency, control and bottom line improvement.

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Topics: Forms Processing

Forms Processing and Data Capture -- What's Your Plan?

Posted by Michael Coppola on Oct 28, 2015 12:21:07 PM

Forms Processing and Data Capture – What’s Your Plan?

Many organizations and businesses collect information and feedback from customers, clients and employees in order to improve products and services.  Government agencies, schools and other service institutions often collect information to update records.  

Data collection like these examples may be done via mailed postcards, magazine/newspaper inserts, electronic forms, or even as a reminder on a receipt.  (I shop at one bricks-and-mortar store that regularly offers a coupon for going on line to rate my experience shopping in their store…the sales clerk points out a URL that’s printed at the bottom of the receipt.)

This kind of information can provide a valuable scorecard for performance, but compiling and tallying the data, an activity known as forms processing,  is a laborious project for most organizations.  It can even be tricky to capture meaningful data from electronic forms, even though the data is probably going into a database.  Here are some steps to consider for your forms:

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Topics: Forms Processing

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While we've retained our original blog name about green document management (think paperless!), Paper Alternative Solutions has expanded to do so much more.  From people to processes, and beyond... we help business move ahead and save money.  

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