Go Green with Document Management

Capture, Manage, Route & Automate Business Information | 5 minute read

Introduction

The amount of information businesses must process continues to increase.  Workers everywhere need a fast, effective way to capture the important information they need to do their jobs, regardless of the informational format (email, snail-mail, electronic, etc.).  Once the information is captured, workers, and the organization as a whole, must be able to manage the data safely and efficiently.  The importance of ensuring that the right data is routed to the right person at the right time cannot be underestimated. 

How would your organization improve if you could capture and extract the data you need, then route it automatically where it needs to go, when it needs to be there?  How about using integration and Robotic Process Automation (RPA) tools to improve your business processes?  Today’s technologies enable all this and more, maximizing the productivity of your entire organization.  Executives should take heed!

What You Should Know About Document Archival

Arguably, the U.S. National Archives and Records Administration may hold one of the largest collections of archived documents, including everything from historical documents to art work, veterans’ records to genealogy records, and much more.  Often times, when we think about archival documents, we think about the type of sweeping historical preservation for which the United States National Archives is known.    

But the truth is, that nearly every organization – from major corporations to small businesses -- has some type of archival documents that must be preserved:  (1) Incorporation papers, (2) Tax records, (3) Accounting files, (4) Customer information, (5) Personnel files, to name a few.  In this respect, then, most of us have our own version of document archival, which is nothing more than the storage and preservation of information. 

Afraid of Data Hacking? Ten Reasons Why You Need ImageSilo®

It seems like every time we tune into the news some other major organization has been hacked.  Hacking is in the headlines!  With the average global cost of a data breach rising to $3.86 million, companies need to be aware of all potential threats to best protect their networks. While hacking is big news, the sad truth is that most of these hacks could have been prevented with some common sense practices:

How to Maximize Your Business Efficiency (and Improve Your Profits)

If you’re like most business owners, your focus is probably on bringing in revenue.  After all, revenue is the life-blood of your company.  The more revenue coming in – the more profits your company will show, and that’s a good thing.  

But it takes more than an eye to revenue to succeed.  Even if you bring in very high revenues, if the revenues come with high expenditures attached, you’ll find that your business is not sustainable over the long haul.  Remember that PROFIT = REVENUE – EXPENSES.  This means that there are two ways to enhance profits:  (1) increase revenue in cost effective ways; and, (2) decrease expenses.

9 Questions to Ask Before You Implement Cloud ECM

Introduction
With the use of Cloud Electronic Content Management (ECM) expanding among all industries, it’s a sure bet that if you’re not looking at Cloud ECM now, you will be soon.  This trend reflects an overall comfortability with cloudbased applications and services, as well as a nearly universal recognition of the cost-savings that Cloud ECM applications can bring to organizations. 

Energize Your HR Department with ECM

HR problems getting you down? The HR team deals with all kinds of issues -- from finding, hiring and retaining qualified workers to training, compliance, benefits management and more. The key to resolving these issues is easy access to relevant data.  But there's so much data!

HR Data and Report Requirements

One company that we know lists 24 different bits of information that should be maintained in personnel files -- employee data, service records, hiring and firing data, training information, requests for physical accommodation and more.  Each item has its own retention requirement and relevant compliance law, such as the Social Security Act, FLSA, the Equal Pay Act, ADEA and ERISA.

When Is a Business Like a Mule?

Answer:  When it doesn’t produce

A mule is a hybrid that occurs when a horse and a donkey mate.  As often happens with hybrids, a mule can’t produce offspring.  This lack of production is a problem with many different types of hybrids – plants, animals and, even business offices, when they maintain their data in a hybrid environment…some paper files, some electronic files.