Go Green with Document Management

How Schools & Colleges Improve Education with ECM

Posted by Mike Paperalt on Jun 18, 2019 11:00:00 AM

How Schools & Colleges Improve Education with ECM

There are 140,000 educational institutions in theUnited States.  Many, if not most of them need creative ways to do more with less budget.  They need solutions that are easy-to-use and that help them automate their manual processes. That’s why schools, universities and other higher education institutions are one of the largest consumers of Enterprise Content Management (ECM).  The right ECM can help educational institutions comply with federal regulations, growing student numbers, and shrinking budgets.  For one such example, see our case study: College Improves Enrollment With ImageSilo ®

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Topics: ECM, BPA

How to Manage Paper & People in the Digital Workplace

Posted by Mike Paperalt on May 28, 2019 11:03:00 AM

How to Manage Paper & People in the Digital Workplace

Introduction

Despite digital technologies that have transformed -- and that continue to transform – the workplace, “traditional” technologies and problems still exist.  Paper and people are still very much a part of the business landscape.  Paper just won’t go away – it’s used to print digital documents; it arrives daily from the postal service; and it lives forever in old files. 

In fact, the merging new digital technologies with traditional ways of doing business exacerbates old problems and creates new ones as enterprises struggle with the best ways to manage both digital documents and paper documents, while staying on top of the processes that people need to carry out.

While some type of document management system is likely to help with the organization and storage of documents, unfortunately, most DMS stop there. What really needs to be accomplished is to manage the intersection of paper and digital with people and processes.  This is accomplished with through Business Process Management (BPM) based in the framework of a robust Electronic Content Management (ECM) System.

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Topics: ECM, BPO, Business Process Improvement, Cloud BPM, Business Process Services, Business Process Automation, Technology

Maximize Your Workflow with Electronic Content Management

Posted by Mike Paperalt on Apr 18, 2019 1:10:00 PM

Maximize Your Workflow with Electronic Content Management

Background

The Business Dictionary defines workflow as a “progression of steps (tasks, events, interactions) that comprise a work process, involve two or more persons, and create or add value to the organization's activities. In a sequential workflow, each step is dependent on (the) occurrence of the previous step; in a parallel workflow, two or more steps can occur concurrently.

Success Agency says that poor or inefficient workflow causes…missed deadlines, low morale, angry customers, lost revenue and regulatory issues. Business Processes make up your workflow and determine whether…your workflow is efficient.

Wikipedia defines Business Processes as a collection of related, structured activities or tasks by people …which in a specific sequence…serves a particular business goal for a particular customer or customers. Business processes occur at all organizational levels and may or may not be visible to the customers.

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Topics: ECM, workflow automation

How Efficient is Your Company?  Take this Test

Posted by Mike Paperalt on Mar 20, 2019 11:00:00 AM

How Efficient is Your Company? Take this Test

Most managers and business owners want their companies to run smoothly and efficiently.  Many even set up processes and procedures to aid efficiency.  But, despite the desire for efficiency, and the processes and procedures designed to aid efficiency, the sad truth is that companies across the globe lose millions every year to inefficient practices. How can this be?

 

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Topics: Paperless Office, ECM, Office Automation

Capture, Manage, Route & Automate Business Information

Posted by Mike Paperalt on Mar 15, 2019 7:38:00 AM

Capture, Manage, Route & Automate Business Information | 5 minute read

Introduction

The amount of information businesses must process continues to increase.  Workers everywhere need a fast, effective way to capture the important information they need to do their jobs, regardless of the informational format (email, snail-mail, electronic, etc.).  Once the information is captured, workers, and the organization as a whole, must be able to manage the data safely and efficiently.  The importance of ensuring that the right data is routed to the right person at the right time cannot be underestimated. 

How would your organization improve if you could capture and extract the data you need, then route it automatically where it needs to go, when it needs to be there?  How about using integration and Robotic Process Automation (RPA) tools to improve your business processes?  Today’s technologies enable all this and more, maximizing the productivity of your entire organization.  Executives should take heed!

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Topics: ECM, workflow automation, Robotic Process Automation

What You Should Know about Document Archival

Posted by Diane Mitol on Jan 21, 2019 3:45:00 PM

What You Should Know About Document Archival

Arguably, the U.S. National Archives and Records Administration may hold one of the largest collections of archived documents, including everything from historical documents to art work, veterans’ records to genealogy records, and much more.  Often times, when we think about archival documents, we think about the type of sweeping historical preservation for which the United States National Archives is known.    

But the truth is, that nearly every organization – from major corporations to small businesses -- has some type of archival documents that must be preserved:  (1) Incorporation papers, (2) Tax records, (3) Accounting files, (4) Customer information, (5) Personnel files, to name a few.  In this respect, then, most of us have our own version of document archival, which is nothing more than the storage and preservation of information. 

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Topics: Document Management, ECM, Document Archival

Afraid of Data Hacking?  10 Reasons Why You Need ImageSilo

Posted by Mike Paperalt on Jan 15, 2019 4:14:00 PM

Afraid of Data Hacking? Ten Reasons Why You Need ImageSilo®

It seems like every time we tune into the news some other major organization has been hacked.  Hacking is in the headlines!  With the average global cost of a data breach rising to $3.86 million, companies need to be aware of all potential threats to best protect their networks. While hacking is big news, the sad truth is that most of these hacks could have been prevented with some common sense practices:

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Topics: ECM, ImageSilo

How to Maximize Your Business Efficiency (and Improve Your Profits)

Posted by Diane Mitol on Dec 27, 2018 3:30:00 PM

How to Maximize Your Business Efficiency (and Improve Your Profits)

If you’re like most business owners, your focus is probably on bringing in revenue.  After all, revenue is the life-blood of your company.  The more revenue coming in – the more profits your company will show, and that’s a good thing.  

But it takes more than an eye to revenue to succeed.  Even if you bring in very high revenues, if the revenues come with high expenditures attached, you’ll find that your business is not sustainable over the long haul.  Remember that PROFIT = REVENUE – EXPENSES.  This means that there are two ways to enhance profits:  (1) increase revenue in cost effective ways; and, (2) decrease expenses.

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Topics: ECM, Business Process Improvement, Paperless Solutions, Business Process Automation

How to Meet Customer Demands in Seconds, Not Days

Posted by Mike Paperalt on Aug 23, 2017 5:39:00 PM
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Topics: Paperless Office, ECM

How Long Does It Take to Find a File?

Posted by Mike Paperalt on Aug 16, 2017 4:27:06 PM
How Long Does It Take to Find a File?
 
Can you access the information you need when you need it?  How long does it take?  For too many organizations, the answer is too long!

You know the drill – you’re on the phone with a client, or a vendor, or the auditor and you need an answer now.  The answer is buried in file – someplace.  So, instead of providing the answer right then and there, you say “I’ll have to call you back,” and you spend the next three hours tracking down the information you need.

This is no way to run a business!
 
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Topics: ECM, ImageSilo, Paper Files, Paperless Cloud

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While we've retained our original blog name about green document management (think paperless!), Paper Alternative Solutions has expanded to do so much more.  From people to processes, and beyond... we help business move ahead and save money.  

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