Go Green with Document Management

Scanning Services -- Why It Pays to Outsource

Posted by Mike Paperalt on Oct 28, 2019 11:00:00 AM

Scanning Services – Why It Pays to Outsource

There are many reasons why a business decides that it needs to scan paper documents.  One of the most comprehensive lists of reasons is provided by the National Archives Federal Records Centers: 

  • Share and track records easily
  • Prepare for disasters
  • Respond to audits and discoveries
  • Salvage damaged records
  • Protect aging paper originals
  • Save money and free up office space
  • Become more open and transparent
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Topics: Document Scanning

Bulk Document Scanning:  How to Make Every Image Count

Posted by Mike Paperalt on Oct 24, 2019 11:00:00 AM

Bulk Document Scanning:  How to Make Every Image Count 

Bulk document scanning has moved beyond the imaging of documents for archiving.  

Today, nearly 3 out of 4 executives are aware that conducting their day-to-day business “at the speed of paper” is rapidly becoming unacceptable.  Close to half of the executives we asked believe that removing paper would significantly improve productivity.  However, most agree that there is no simple way to accurately predict the ROI for making the change. 

This means that when it comes to driving the paperless initiative within their organization as a means to increase productivity, executives need help making the business case. 

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Topics: Document Scanning

What's Your Information Strategy?

Posted by Mike Paperalt on Apr 2, 2019 12:18:00 PM

Introduction

Even in this digital age were we can issue voice commands to our computers and businesses have started using software bots to automate routine tasks,  there are still companies struggling to find the information they need in outdated paper file systems and poorly organized electronic files.  It's to those organizations that we pose this question...

What’s Your Information Strategy?

When we meet with technical and business executives of various organizations, one of the questions we’re frequently asked is, “Do we really need to put together an information strategy for our business?” 

We usually counter with a question of our own, “Do you want to be able to find specific pieces of important of information later?” 

Of course, the answer to both questions is a resounding, “Yes!”

Let’s face it, the information that organizations accrue in the process of performing their day-to-day business is one of their greatest assets.  So, a plan of action for preserving, protecting and managing that vital information is absolutely necessary if they want to ensure future continuity and success. 

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Topics: Document Scanning, information strategy

Document Capture - Paper, Digital, Data

Posted by Mike Paperalt on Dec 17, 2018 3:16:00 PM

Document Capture – Paper, Digital, Data

Paper

While this is a digital age, there is still a lot of information that companies and organizations receive, access and store as paper. 

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Topics: Document Scanning, Document Capture

Why You Shouldn't Scan Documents

Posted by Mike Paperalt on Sep 10, 2018 3:40:00 PM

Why You Shouldn't Scan Documents

It might sound counter-intuitive for a company that calls itself "Paper Alternative Solutions" to publish a blog post telling you not to scan documents, but stick with us for few minutes, and you'll find out why...

Despite the decades-old promise of the "paperless office," there are still plenty of paper documents that are created and distributed.  Moreover, the information on that paper -- be it a form, an invoice, a student or patient record, or an unstructured document like a letter -- needs to be captured accurately and made accessible to the people who need to use it.  

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Topics: Document Scanning, Document Management, Document Archival, Document Capture

Top 10 Reasons for Document Scanning (in the new economy)

Posted by Mike Paperalt on Jul 11, 2018 2:37:00 PM

10 Top Reasons for Document Scanning (in the new economy)

Document scanning and use of digital documents is more important than ever.  As the economy continues to improve and businesses grow, the labor market tightens.  Growth and change mean more paper coming in and out of your company; more data to track.  But the tight labor market means fewer available employees to do the work. 

Digital document management, workflow automation and cloud access to information and data make it possible to be more productive without adding new hires.  

If you’ve been procrastinating on going digital, now is the time to make your move.  Position your company to reap the benefits of the new economy.  Going from paper to digital brings these benefits:

 

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Topics: Document Scanning, workflow automation

5 Trends that Drive Document Scanning Services

Posted by Mike Paperalt on Jul 2, 2018 4:06:00 AM

5 Trends that Still Drive Document Scanning Services

This is an updated article.  Document Scanning Services are just as crucial to business organizations today as they were in 2014 when this article was first published.  But things have changed!

Today, businesses recognize the costs and inefficiencies associated with paper documents.  In 2014, they were still coming to terms with the facts.  Today's customers are more sophisticated.  They realize that maximizing the costs of document scanning means improving business processes at the same time.   

Today, business process improvement solutions are every bit as important as expert scanning services, and award-winning document management companies offer the best of both.    How does this change affect our trends?

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Topics: Document Scanning, Business Process Improvement

Do You Need a Document Scanning Service?

Posted by Mike Paperalt on Jun 26, 2018 9:30:00 AM

Do You Need a Document Scanning Service?

Running a paper-based office rarely makes sense in today’s connected world.   In fact, most offices have well-established computer-based technology.  This means that most new letters, forms and reports are generated in some form of Office documents.  However, even when new documents are generated on a computer, many of those documents are printed, revised and printed again.  Forms are printed from digital to hard copy, and clients fill them out; the completed forms may be kept in hard copy or keyed into a database.  

In spite of our digital world, a lot of paper still exists.   In addition to new documents that are created digitally, then printed into hard copy, many businesses also have file cabinets and banker’s boxes full of archived documents. And many employees' desks still have stacks of paper sitting on them.  Work gets backed up.  Mistakes are made.  Important papers are misplaced or lost.  

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Topics: Document Scanning

Is It Time to Hire an Information Management Service?

Posted by Diane Mitol on Jun 4, 2018 4:30:00 PM

Is it Time to Hire an Information Management Service?

(Update of a post formerly published as " Is It Time to Hire a Document Scanning Service?")

When we first wrote this article four years ago, the answer was a resounding yes, and AIIM's (Association for Information and Image Management) position on scanning was generally positive.  But, today, our advice is different:  Based on the needs of our customers, and backed by the numerous articles that AIIM has posted on their website, companies need far more than a mere scanning service today.  

And smart businesses are taking action!   

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Topics: Document Scanning, Information Management, Business Process Services, Information Management Services

Choosing a Document Imaging Company

Posted by Mike Paperalt on Apr 25, 2018 4:02:45 PM

Choosing a Document Imaging Company

When your business is ready to become a paperless office, the first step will be to transform your existing paper documents into digital documents.  Whether your organization is large or small, you can make use of an outsourced document imaging/scanning service for your paperless office project.  While you could attempt your paperless project in-house, most companies find that the most cost effective and efficient way to digitize documents is by using  document scanning service. Outsourcing generally gets the job done faster than relying on internal resources to find the time away from their regular duties.

There are many document scanning companies, so how do you know which one to choose?  

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Topics: Document Scanning

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While we've retained our original blog name about green document management (think paperless!), Paper Alternative Solutions has expanded to do so much more.  From people to processes, and beyond... we help business move ahead and save money.  

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