Go Green with Document Management

What You Should Know about Document Archival

Posted by Diane Mitol on Jan 21, 2019 3:45:00 PM

What You Should Know About Document Archival

Arguably, the U.S. National Archives and Records Administration may hold one of the largest collections of archived documents, including everything from historical documents to art work, veterans’ records to genealogy records, and much more.  Often times, when we think about archival documents, we think about the type of sweeping historical preservation for which the United States National Archives is known.    

But the truth is, that nearly every organization – from major corporations to small businesses -- has some type of archival documents that must be preserved:  (1) Incorporation papers, (2) Tax records, (3) Accounting files, (4) Customer information, (5) Personnel files, to name a few.  In this respect, then, most of us have our own version of document archival, which is nothing more than the storage and preservation of information. 

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Topics: Document Management, ECM, Document Archival

Why You Shouldn't Scan Documents

Posted by Mike Paperalt on Sep 10, 2018 3:40:00 PM

Why You Shouldn't Scan Documents

It might sound counter-intuitive for a company that calls itself "Paper Alternative Solutions" to publish a blog post telling you not to scan documents, but stick with us for few minutes, and you'll find out why...

Despite the decades-old promise of the "paperless office," there are still plenty of paper documents that are created and distributed.  Moreover, the information on that paper -- be it a form, an invoice, a student or patient record, or an unstructured document like a letter -- needs to be captured accurately and made accessible to the people who need to use it.  

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Topics: Document Scanning, Document Management, Document Archival, Document Capture

How a Scanning Service Transforms Business Archives

Posted by Diane Mitol on Jul 1, 2015 6:11:00 PM

How a Scanning Service Transforms Business Archives

Document archives, also called legacy documents, are an accumulation of records, files and data that have been retained over the course of an organization's lifetime, and that are kept to provide historical documentation of transactions, events, personnel and clients.  Often there are legal requirements for “official records” regarding the length of time they must be kept and/or specific compliance requirements regarding how the data must be protected.  Probably just as often, paper files are kept with little regard to why they’re being put in storage, other than the need to clear filing cabinets to make way for newer files. 

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Topics: Document Archival

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