Go Green with Document Management

How to Use Cloud Solutions to Accelerate BPI

Posted by Mike Paperalt on Jul 30, 2018 4:03:07 PM

How to Use Cloud Solutions to Accelerate BPI

In the twelve years since the “Cloud” became part of our everyday language, cloud solutions have influenced organizations to consider how best to use information and technology to improve business processes.  As businesses become more driven by information and cloud technology, those that are still using paper-based processes, will lag further and further behind.

For nearly every business, too much paper-based information can be costly, in terms of lost business opportunities, costly errors, dissatisfied employees and customers.  Therefore, organizational leaders should plan for cloud services that are made up of technologies and applications that work together to secure & distribute information, improve processes, accelerate workflow and reduce costs.

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Topics: Business Process Improvement, Cloud Computing, Cloud BPM, Paperless Cloud

Why Our Clients Use the ImageSilo Cloud to Manage Data

Posted by Mike Paperalt on Nov 29, 2016 4:14:09 PM

Why Our Clients Use Cloud Solutions to Manage Data

We talk to clients all the time about ways to manage their data.  “Data” can take many different forms – from the unstructured information that exists in Word documents, Excel spreadsheets, PDF files and scanned images -- to structured data that exists in databases, and is often generated from forms filled out by hand or on-line. 

Much of this information plays essential roles in an organization’s mission-critical processes, and this is true whether it’s a small business or a large, global enterprise.  Managing data is critical to success!

Companies come to us because they want to find a way to do one or more of the following:

  • streamline processes
  • eliminate errors
  • speed workflow
  • provide better customer service
  • reduce risks
  • improve process visibility
  • empower workers to be more productive

The solutions used to manage data may be known as Document Management Systems (DMS), Electronic Data Management Systems (EDM/EDMS) or Electronic Content Management Systems (ECM/ECMS).  Some can be hosted “in-house,” on the company’s own servers, but many customers benefit from a Cloud SaaS solution.

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Topics: ImageSilo, ECM, Cloud Computing

How to Manage Thousands of Documents in the Cloud

Posted by Mike Paperalt on Sep 6, 2016 4:12:12 PM

How to Manage Thousands of Documents in the Cloud

If your industry is growing and/or your staff is shrinking, it’s tough to keep pace with paper-based processes.   Electronic systems are proven to make companies more efficient, so, instead of getting buried by success or defeated by lack of personnel, maybe it’s time to consider an alternative to your paper-based processes.  Here’s how one food processing company stayed ahead of their growth.   

The increasing number of health-conscious consumers equals big business for many natural and organic food companies.  When the accounting department in one natural foods company began to have trouble staying on top of a growing number of invoices, it became apparent that something needed to be done, and done fast, in order to speed workflow.  One very smart comptroller realized that increased volumes of paper invoices were the problem and that without a better way to manage these documents, the accounting department was permanently hindered from properly managing company growth.

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Topics: ECM, Cloud Computing, Paperless Cloud

Challenges and Benefits of the Paperless Cloud

Posted by Michael Coppola on Apr 7, 2016 6:00:26 PM

Challenges and Benefits of the Paperless Cloud

Those of us who sell paperless cloud solutions and technology for a living sometimes forget how big of a step it can be for many small to medium businesses to move from paper-based systems to cloud-based paperless systems.  While big-business early-adaptors and the technologically savvy may have been “in the cloud” for ages, a lot of smaller organizations are focused simply on ensuring enough profit each year to keep the business going. 

While single-minded focus on core business does usually ensure that the business will thrive in the short term, that kind of hyper-focus may actually prevent a business from growing in the long term.  Companies that want to grow, that want to compete successfully with larger, more technologically advanced organizations in their industry often find that the only way to do so is by keeping up with the latest technology. 

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Topics: Paperless Office, Cloud Computing, Paperless Cloud

Four Considerations about Cloud ECM

Posted by Michael Coppola on Jan 26, 2016 9:30:00 AM

Four Considerations about Cloud ECM

In our previous blog post, we talked about the criteria to help you find the best ECM solution.  While some companies may still want their ECM on their own servers, the fact is that most companies today are relying on Cloud Solutions.  Here are the additional criteria that you must consider for Cloud ECM:

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Topics: ECM, Cloud Computing

The Overlooked Data Security Risk

Posted by Michael Coppola on Oct 12, 2015 5:26:07 PM

he Overlooked Security Risk

It seems like nearly every day there’s news of a data security breach somewhere…whether it’s this year’s  Chinese hackers who are believed to have stolen research and development information from several US firms, the notorious possibility of your car’s computer being hacked or last year’s celebrity photo hacking.  From the totally dangerous to the sublimely ridiculous, data breaches and security risks are on everyone’s mind.  

But, surprisingly, one of the biggest security risks hardly ever makes the use, and that risk is paper.  Whether it’s paper files scattered on an employee’s desk or paper credit card statements in your elderly mother’s mailbox.  Paper is easy to access, remarkably hard to trace and low-tech enough that nearly anyone who is so inclined can make away with any data that you or your business has committed to paper…not to mention the ease with which it can simply be “lost” or “misplaced.” 

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Topics: Cloud Computing

Binghamton Chamber of Commerce Learns about the Cloud

Posted by Diane Mitol on Jul 31, 2015 3:19:22 PM

Binghamton Chamber of Commerce Learns about the Cloud

The Binghamton, NY, Chamber of Commerce recently held a panel discussion to help its members learn “How to Navigate the Cloud.”  Michael Coppola, CEO of Paper Alternative, Inc. not only served on the discussion panel, but also sponsored the event.   

Panelists included: Kevin Blake, Moderator, ICS Solutions Group; Travis Hayes, ICS Solutions Group; John Wrona, Finger Lakes Technologies Group; Don Patterson, The Partners Insurance and Financial Services.

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Topics: Cloud Computing

Navigating the Cloud for Content Management

Posted by Diane Mitol on Jul 15, 2015 4:56:39 PM

Navigating the Cloud for Content Management

Content management is a BIG deal for most organizations.  That’s because content management or CM concerns a (sometimes complex) “set of processes and technologies that supports the collection, managing, and publishing of information in any form or medium.”  (Thanks Wikipedia).   In essence, an organization’s content is all of the data (paper and digital)  the pertains to the organization, including contracts, HR files, tax returns, accounts payable and receivable, images, licenses, legal documents, spreadsheets, and more. 

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Topics: Cloud Computing

The Paper Alternative / ImageSilo Cloud, Part I

Posted by Diane Mitol on Jan 28, 2015 4:55:00 PM

The Paper Alternative / ImageSilo Cloud, Part I

In the Beginning there was the Cloud

It seems like no matter where you go or what you read these days, everyone is talking about the Cloud and Cloud Computing.   In fact, the Cloud has been hyped so much since 2006 that it hardly generates excitement anymore.  So what happened in 2006 that brought Cloud computing to the forefront of technology; and what is it about the Cloud that nine years later keeps it in the forefront?

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Topics: Cloud Computing

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