Go Green with Document Management

How to Maximize Your Business Efficiency (and Improve Your Profits)

Posted by Diane Mitol on Dec 27, 2018 3:30:00 PM

How to Maximize Your Business Efficiency (and Improve Your Profits)

If you’re like most business owners, your focus is probably on bringing in revenue.  After all, revenue is the life-blood of your company.  The more revenue coming in – the more profits your company will show, and that’s a good thing.  

But it takes more than an eye to revenue to succeed.  Even if you bring in very high revenues, if the revenues come with high expenditures attached, you’ll find that your business is not sustainable over the long haul.  Remember that PROFIT = REVENUE – EXPENSES.  This means that there are two ways to enhance profits:  (1) increase revenue in cost effective ways; and, (2) decrease expenses.

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Topics: ECM, Business Process Improvement, Paperless Solutions, Business Process Automation

Document Capture - Paper, Digital, Data

Posted by Mike Paperalt on Dec 17, 2018 3:16:00 PM

Document Capture – Paper, Digital, Data

Paper

While this is a digital age, there is still a lot of information that companies and organizations receive, access and store as paper. 

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Topics: Document Scanning, Document Capture

Disaster Recovery: The Cost of Lost Data

Posted by Mike Paperalt on Dec 6, 2018 12:12:50 PM

Disaster Recovery: The Cost of Lost Data

Introduction

Changing weather patterns  have increased the likelihood of major weather events, including hurricanes, tornadoes, flooding, and fires.  With record rain fall in many locations, even areas that seldom, if ever flood, are on the lookout for possible flooding during major rain events.  According to the National Oceanic and Atmospheric Agency, (NOAA) 2017 was a record year for floods, and 2018 is shaping up to be another record year. 

Wildfires have erupted and spread across  across California, Colorado, New Mexico and other Western states, helped by high winds and long-lasting droughts.  After a record-breaking 2017 fire season, 2018 has proven to be devastating as well. 

These weather events are tragic for all who are touched by them. 

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Topics: Disaster Recovery - Business Continuity

Enhance Efficiency with Electronic Signatures

Posted by Mike Paperalt on Nov 12, 2018 5:01:00 PM

Enhance Efficiency with Electronic Signatures

How often do you have to print documents in order to have them signed?   If you’re a business professional, the answer most likely is “frequently.”  Depending upon your business, you may be wasting valuable time.   

Processing paper documents is time intensive and stops your workflow.  Many organizations find that workflow improves when they stop physically printing and signing paper documents, and sign a document electronically instead. The E-Sign act, in resistance since June 30, 2000,  allows you to take advantage of electronic signatures, and still meet legal needs.

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Topics: electronic signatures

Go Beyond Document Management to Business Process Management

Posted by Diane Mitol on Nov 6, 2018 11:05:00 AM

Go Beyond Document Management to Business Processes Management

Many paper-based processes, while at their core essential to a business’s operation, can be improved when transformed into digital processes.  That’s why it’s important to go beyond your old document management system (or outdated paper system), and look at your business processes to see how they can be better managed using today's AI and automation technologies.  The benefits are amazing!

Document management, whether digital or paper-based, refers to the organization and storage of documents,  in a predetermined system that enables users to find, share and edit documents. Electronic document management systems commonly provide storage, versioning, metadata, security, indexing and retrieval capabilities.  Paper document management systems commonly provide...file cabinets.  

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Topics: Document Management, Business Process Management, Business Process Improvement, Business Process Automation

How Paper Alternative and ImageSilo Maximize Enterprise Efficiency

Posted by Mike Paperalt on Oct 31, 2018 4:14:00 PM

How Paper Alternative and ImageSilo® Maximize Enterprise Efficiency

“Enterprise efficiency” may sound like a marketing buzzword designed to sell products, but, according to a Booz, Allen Hamilton (BAH) paper, Effectiveness and Efficiency:  Seven Leadership Practices for Meeting the Mission Challenge in an Era of Declining Budgets:

as budgets constrict, agencies must find ways to sustain or even improve mission effectiveness while also creating short- and long-term efficiencies.”


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Topics: ImageSilo

Business Process Outsourcing - What, Why and When

Posted by Diane Mitol on Oct 22, 2018 3:13:00 PM

Business Process Outsourcing – What, Why and When

We hear a lot these days about business process outsourcing (BPO), and for many of us, that phrase conjures up agonizing telephone calls with off-shore call centers who are ill-equipped to answer your questions or provide the service that you need.  In reality, today’s BPO is a far cry from the call centers we all love to hate.  When done right, BPO is seamless for the business and transparent to the customer. 

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Topics: Business Process Outsource (BPO)

HR Challenges, HR Solutions and Records Management

Posted by Diane Mitol on Oct 17, 2018 3:57:00 PM

HR Challenges, HR Solutions and Records Management

Challenges

Managing employees requires skill -- managing employee records requires time.

 

Employee record keeping is one of the most cumbersome processes in your organization – especially if you’re trying to maintain all of your employee records in paper form.  Even small businesses are required to comply with Federal, state and local requirements for maintaining personnel records, which means a lot of paper.  

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Topics: HR Solutions, HR Records Management

How to Improve Business Processes

Posted by Michael Coppola on Oct 11, 2018 4:11:00 PM

How to Improve Business Processes

If you're a business owner who has decided that it's time for your business to "become more productive," then we have news for you.  It's going to take a lot more than wishful thinking to turn your business into a productivity machine.  

Let's look at what increase productivity really means.  Increased productivity is a broad term meaning that your employees and your departments are putting out more "products" more quickly (and hopefully at lower costs, so the bottom line improves). It doesn't matter whether the "products" are widgets produced on a manufacturing line or financial reports from your accounting department.  Every employee, every department has a mandate to produce.

A desire to increase productivity and reduce costs is a great place to start, but without an end goal and a concrete plan, that's all it is -- just a desire.  It's rather like saying "I'm going to lose weight -- or exercise more.  Without a specific goal and a workable plan to get there it's not going to happen. 

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Topics: Business Processes, Business Process Improvement, Business Process Services, Business Process Automation

Workforce Solutions and BPO

Posted by Mike Paperalt on Sep 24, 2018 3:29:00 PM

Workforce Solutions and BPO

Traditionally, solving workforce shortages has meant one of two things:  (1) hiring temporary help; or, (2) hiring new employees.  Today, the term “workforce solutions” has evolved to include a new alternative, specifically:  Business Process Outsourcing (BPO).   BPO is the contracting of a specific business task, such as payroll, customer service or mailroom processing to a third-party service provider.

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Topics: BPO, Staffing and Employment

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While we've retained our original blog name about green document management (think paperless!), Paper Alternative Solutions has expanded to do so much more.  From people to processes, and beyond... we help business move ahead and save money.  

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