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How to Improve Business Operations with Technology

Posted by Mike Paperalt on Jul 16, 2019 11:00:00 AM

How to Improve Business Operations with Technology

From small businesses to large, the right technology can make all the difference in the efficiency and effectiveness of your business operations.  The technology you employ in your business affects its culture, efficiency and relationships.  Technology drives the security of confidential information and the details of government compliance.  With technology having such important effects on business operations, it’s important to ensure that you have the right technology at the right time to do the job you need to do.person-801823_1920

As technologies such as Artificial Intelligence (AI) become more commonplace, organizations that fail to adopt and use them effectively risk falling behind their competition.  AI includes intelligent capabilities such as machine learning that enables computers to learn how to handle data without being explicitly programmed.  As the computers continually learn, they can take over and automate manual work that is boring and repetitious such as matching invoices with payments.  AI applications such as these reduce costs, increase accuracy, and allow employees to move into more interesting, higher-value jobs.

It’s easy to see that technology is rapidly changing the business world.   This is particularly true in the areas of customer communications and operational efficiency.

Customer Communications

From the simplest website to the most complex online interactive forms, the way an organization communicates with its customers is a top priority.  Today’s busy business environment makes it essential for employees to interact with clients quickly and clearly. When customers use technology to interact with a business, the business benefits because better communication creates a stronger public image.  Take online forms, for example…

Distributing and collecting forms, then extracting and analyzing the data can be time consuming for any organization. Yet, for most service-based organizations, form completion is the first step in client intake, as well as the standard method of updating existing information. Whether the forms are in paper format, or online, the data needs to be processed.

By automating form data extraction, it’s possible to quickly convert the data into practical, usable electronic reports. The reports can be customized and indexed to display the information you need to see, the way you need to see it, in easy-to-read electronic form. Or, use artificial Intelligence to extract the exact data you need and transfer it into varying electronic applications, such as electronic health records, student records, accounting software, etc.   This makes the data you need accessible when you need it, where you need it, provides the ability to print, fax or distribute in electronic form on demand.

Efficiency of Operations

Technology also helps businesses manage a host of business processes.  Business Process Management (BPM) offers decision makers a systematic approach that provides a transparent look at processes in action, so you can see how decisions affect your bottom line. This top-level view of day-to-day processes puts you in a place to act, rather than react.  When you use BPM tools, you can improve processes quickly, make decisions proactively, and determine the financial benefit of the decisions you make.

By creating processes that can be quantified in terms of financial results, decision makers can maximize financial returns by minimizing time spent, maximizing the use of resources, and reducing waste to an absolute minimum. Management can see the big picture in real time.   

Leading a Technologically Secure Organization

Business leaders and decision makers do not need to have a total understanding of the detail involved in today’s technological advances, but they should understand how to leverage these technologies to transform their organizations and to create positive business outcomes more quickly and securely.  The key to doing this is to focus on what’s most important for your business and then to seek out intelligent technologies that can move your business forward.  This free Business Leaders’ Guide to Digital Transformation hits the highlights of the technologies you should know about. 

Intelligent Information Management Free Online Demo Here

Topics: Business Process Management, Artificial Intellingence, Technology

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