Go Green with Document Management

How to Decide if EDM is Worth the Cost

Posted by Mike Paperalt on Feb 9, 2017 4:49:27 PM

 

How to Decide if EDM is Worth the Cost

Organizations have been managing information for as long as they have needed to record transactions.  From clay tablets to papyrus and palm leaves, as soon as humans began recording events, trading goods and marking property boundaries, some form of documentation has been used.

Eventually, parchment replaced papyrus, then paper replaced parchment, with the first papermaking process documented in 25-220 AD.   Later improvements to the papermaking process came in the 19th century with the invention of wood-based paper.  But all that easily manufactured, readily available paper created a new problem…where and how to keep it in an orderly fashion.organization-chart-1989202_640.jpg

Some could argue that the first modern form of document management for these paper documents came with the invention of the file-cabinet by Edwin Seibels in the late 1800’s.

The Move from Paper to “Born Digital”

In the 21st Century, many documents are born, revised, filed, and ultimately archived or destroyed without ever being committed to paper. 

But, whether papyrus, paper or electronic, documents have always given the organizations that rely on them problems:

  • Documents need to be accurate and current.  
  • They need to be accessible.
  • And they must be kept safe.

For many offices, this has meant a combination of Edwin’s file cabinets for paper and silos or servers for digital. 

The Role of EDM

From the early days of Electronic Document Management until now, vendors who sell EDM systems focus on the benefits, while skeptical paper-bound offices focus on the cost. 

From an EDM vendor’s perspective, every office should go paperless and be in the Cloud in order to achieve efficiency.   From a vendor’s perspective, we know this makes sense.  But, in fact, many offices have established paper document management systems that “work.”  And they see no reason to spend money to change a working system. 

So, what causes the disconnect between an EDM vendor’s message and the office manager in small to mid-sized businesses?  Often, the simple fact is that the business hasn’t looked closely at the actual costs associated with their paper system. 

Costs

There are costs associated with any document management system.  Paper filing systems have a cost – it’s just not as visible as the monthly invoice that a company receives from a Cloud provider of document management.

So, the question comes down to: “How do you determine if Electronic Document Management is Worth the Cost?

It’s Personal

One thing we know for a fact is that it’s personal.  Each business has its own pain point.  Each office manager has her priorities.  And every business owner has his vision that can sometimes be hampered by his budget.

And, many don’t know how to evaluate their options.

That’s why we’ve come up with an E-Book that clearly and succinctly shows

  • what EDM can do
  • what EDM can’t do
  • the most important EDM questions to ask
  • what national statistics show about costs

If you’re considering going paperless, evaluating EDM options, or skeptical about EDM, this free download has plenty of information in an easy, fast-read format. 

 Free E-Book Is EDM is Worth the Cost?

Topics: EDM, Document Management

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