Go Green with Document Management

Energize Your HR Department with ECM

Posted by Mike Paperalt on Jul 10, 2017 4:37:22 PM

Energize Your HR Department with ECM

HR problems getting you down? The HR team deals with all kinds of issues -- from finding, hiring and retaining qualified workers to training, compliance, benefits management and more. The key to resolving these issues is easy access to relevant data.  But there's so much data!

HR Data and Report Requirements

One company that we know lists 24 different bits of information that should be maintained in personnel files -- employee data, service records, hiring and firing data, training information, requests for physical accommodation and more.  Each item has its own retention requirement and relevant compliance law, such as the Social Security Act, FLSA, the Equal Pay Act, ADEA and ERISA.

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Additionally, the HR Department is frequently required to maintain and publish various employee-related reports, such as:

  • New Hire Budget/Analysis
  • Terminations Budget/Analysis
  • Paid Leave Analysis
  • Turnover Rate
  • EEO-1 Headcount
  • Employee Mailing List
  • Worker's Compensation Audit
  • And as many as 20 additional reports may be required

Every HR team faces problems both in the running of their department and in the consistent enforcement of policies across the company in general.  Easy access to the data needed helps to mitigate problems, increase efficiency and reduce errors.  But, not every HR Department has easy access to data.  Those that don't may suffer when it comes to employee management.  

Managing Employees

The U.S. Bureau of Labor Statistics description of careers in HR suggests that 'people skills' are just as important as analytical and critical thinking skills. HR professionals need to strike a balance between being professional yet approachable, because they have a responsibility to support the entire workforce.  This can be difficult when HR Management is buried in paper-work.  

Employees are the most important resources of every company, providing the skills and experience required to keep productivity levels up. Despite the need for intensive data management, analytical reporting, and file maintenance, the HR Department's focus must be on the human assets!

Ensure that your most important resources are being managed efficiently and effectively, that reports are being complied correctly and submitted on time, and that the data you need is available when you need it by going paperless.  Paper-based records stifle the information-intensive HR Department.

Electronic HR Records Management enhances record-keeping efficiency, increases security for compliance control, and saves money. With the right HR ECM solution, you can:

  • Manage documents electronically for improved efficiency and productivity.
  • Enable information accessibility while controlling security, privacy and compliance.
  • Reduce document management and file storage needs to save money.

"People are the key asset of a company that is capable of growth and development. Though a company does not have absolute power over this asset, they can make use of certain tools and techniques to better control the records of this segment. The concept is known as Electronic Human Resource Management (e-HRM)."

-A Chamaru De Alwis -- E+M Economic Management

Access HR ECM Brief for More Info

Topics: ECM, HR Solutions, HR Records Management

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