Go Green with Document Management

Mike Paperalt

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Forms Processing and Data Capture -- What's Your Plan?

Posted by Mike Paperalt on Dec 5, 2019 11:00:00 AM

Introduction

Many organizations and businesses collect information and feedback from customers, clients and employees in order to improve products and services.  Government agencies, schools and other service institutions often collect information to update records.  

Data collection like these examples may be done via mailed postcards, magazine/newspaper inserts, electronic forms, or even as a reminder on a receipt.  

This kind of information can provide a valuable scorecard for performance, but compiling and tallying the data is labor-intensive and prone to error.  It can be tricky to capture meaningful data from electronic forms, even though the data is probably going into a database. 

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Topics: Forms Processing

Stop Inbound Transactional Content Bottlenecks!

Posted by Mike Paperalt on Dec 2, 2019 3:32:00 PM

Introduction

You may have little or no choice when it comes to facing the morning traffic bottleneck on your way to work.  But when it comes to transactional bottlenecks in your organization you can do something!  Here are some helpful definitions:

A business transaction is an activity or event that can be measured in terms of money and which affects the financial position or operations of the business entity. A business transaction has an effect on any of the accounting elements – assets, liabilities, capital, income, and expense.

Business transactions are generated via documents that contain vital content regarding the transaction. Transactional bottlenecks occur when inefficient processes create points of congestion because documents are not processed quickly enough.

 

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Topics: Automate Inbound Transactional Content

Why Smart Companies Have Paperless Accounts Payable

Posted by Mike Paperalt on Nov 26, 2019 11:00:00 AM

According to The Accounting Coach, "the accounts payable process or function is immensely important since it involves nearly all of a company's payments outside of payroll. The accounts payable process might be carried out by an accounts payable department in a large corporation, by a small staff in a medium-sized company, or by a bookkeeper or perhaps the owner in a small business.

Regardless of the company's size, the mission of accounts payable is to pay only the company's bills and invoices that are legitimate and accurate. This means that before a vendor's invoice is entered into the accounting records and scheduled for payment, the invoice must reflect:

  • what the company had ordered
  • what the company has received
  • the proper unit costs, calculations, totals, terms, etc."

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Topics: AP Department Solutions

How to Get ROI from ECM

Posted by Mike Paperalt on Nov 21, 2019 11:00:00 AM

Introduction

When it comes to predicting the ROI from investing in Electronic Content Management (ECM), we can tell you one thing for certain:  doing nothing will cost you more in the long run than a strategic investment in ECM will cost.  In business, it just doesn’t pay to stick with “technology status quo” when everyone around you is embracing new ways of doing business.  To begin realizing the potential ROI of ECM for your business, first evaluate what it currently costs you to do business today. The hard costs of doing business include:  employee time, cost of processes and cash flow.  If your employees still rely on paper and paper-based processes, you’re paying more than your automated competition just to get the work done, plus you’re paying the costs of paper and storage.

An ECM solution removes paper from your business and adds technology. Digital documents, along with workflow automation, artificial intelligence and software ‘bots supercharge your processes and enable your employees to be more productive. 

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Topics: ECM

How to Process Data-Heavy Documents Fast

Posted by Mike Paperalt on Nov 18, 2019 11:00:00 AM

Overview

Many organizations struggle with a glut of paper-based information. Whether it comes in the guise of forms -- patient in-take forms, mortgage application forms, enrollment forms, order forms, invoices, or other data-heavy documents -- extracting the data is often cumbersome. This type of data extraction can involve hours of manual data entry and may involve input errors.  When this this paper-based data is combined with native digital data that is scattered across a variety of applications and desktops throughout the business, it can be a mind-boggling mess!

There's an easier way!  Cost effective machine learning and artificial intelligence (AI) bring accurate document recognition and classification, along with data extraction, within reach of most businesses.  Even small to mid-sized business find these technologies within their reach, enabling them to compete better in an increasingly digital marketplace. 

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Topics: Forms Processing, Artificial Intellingence, Robotic Process Automation

What Does the Future of FinTech Look Like?

Posted by Mike Paperalt on Nov 14, 2019 11:00:00 AM

Overview

Financial Services is a data-driven industry and change is here. As financial organizations struggle to stay ahead of technology challenges, they must update technology, comply with federal regulations, and keep up with ever-changing consumer demands. Digital transformation is necessary in order to stay competitive.

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Topics: ECM, Artificial Intellingence, Digital Transformation, Robotic Process Automation

Disaster Recovery and Business Continuity - What's Your Plan?

Posted by Mike Paperalt on Nov 13, 2019 12:14:00 PM

Overview

Business disasters include major environmental events like hurricanes, earthquakes, floods and raging fires, as well as internal incidents such equipment failure, hacking, malware and malicious events.  Companies and organizations prepare for these by creating disaster recovery plans that detail actions to take and processes to follow to resume mission-critical functions quickly and without major losses in revenues or business.

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Topics: Disaster Recovery - Business Continuity

Enhance Efficiency with Electronic Signatures

Posted by Mike Paperalt on Nov 8, 2019 10:15:00 AM

Enhance Efficiency with Electronic Signatures

How often do you have to print documents in order to have them signed?   If you’re a business professional, the answer most likely is “frequently.”  Depending upon your business, you may be wasting valuable time.   

Processing paper documents is time intensive and stops your workflow.  Many organizations find that workflow improves when they stop physically printing and signing paper documents, and sign a document electronically instead. The E-Sign act, in resistance since June 30, 2000,  allows you to take advantage of electronic signatures, and still meet legal needs.

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Topics: electronic signatures

Document Control vs. Document Chaos

Posted by Mike Paperalt on Oct 29, 2019 11:00:00 AM

Document Control vs. Document Chaos

Where’s the Hanover contract? What happened to Joe’s time sheet? Have you seen my expense report? 

If questions like these are heard in your organization, maybe it’s time to look at the way your documents are being handled.  From sales, to personnel, to accounting, many organizations still suffer from document chaos.

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Topics: Document Management

Scanning Services -- Why It Pays to Outsource

Posted by Mike Paperalt on Oct 28, 2019 11:00:00 AM

Scanning Services – Why It Pays to Outsource

There are many reasons why a business decides that it needs to scan paper documents.  One of the most comprehensive lists of reasons is provided by the National Archives Federal Records Centers: 

  • Share and track records easily
  • Prepare for disasters
  • Respond to audits and discoveries
  • Salvage damaged records
  • Protect aging paper originals
  • Save money and free up office space
  • Become more open and transparent
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Topics: Document Scanning

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While we've retained our original blog name about green document management (think paperless!), Paper Alternative Solutions has expanded to do so much more.  From people to processes, and beyond... we help business move ahead and save money.  

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