Go Green with Document Management

Mike Paperalt

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Capture, Manage, Route & Automate Business Information

Posted by Mike Paperalt on Mar 15, 2019 7:38:00 AM

Capture, Manage, Route & Automate Business Information | 5 minute read


The amount of information businesses must process continues to increase.  Workers everywhere need a fast, effective way to capture the important information they need to do their jobs, regardless of the informational format (email, snail-mail, electronic, etc.).  Once the information is captured, workers, and the organization as a whole, must be able to manage the data safely and efficiently.  The importance of ensuring that the right data is routed to the right person at the right time cannot be underestimated. 

How would your organization improve if you could capture and extract the data you need, then route it automatically where it needs to go, when it needs to be there?  How about using integration and Robotic Process Automation (RPA) tools to improve your business processes?  Today’s technologies enable all this and more, maximizing the productivity of your entire organization.  Executives should take heed!

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Topics: ECM, workflow automation, Robotic Process Automation

Extend the Power of EDM with BPA

Posted by Mike Paperalt on Mar 13, 2019 7:35:00 AM

Extend the Power of EDM with BPA | 3 minute read


While the core capabilities of Electronic Document Management (EDM) – document versioning, check-in and checkout, search, and workflow – have remained largely the same over the past 15 years, advances in usability, scalability, application delivery and “smart” technologies that improve process automation have dramatically changed its value proposition.  Today’s EDM systems draw on new technologies such as Artificial Intelligence (AI), Machine Learning and Robotic Process Automation (RPA) to ramp up the ROI on organizations’ EDM investment.  This is particularly important for small to mid-sized businesses that may have been less willing previously to invest than larger enterprises. 

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Topics: EDM, Artificial Intellingence, Business Process Automation, Robotic Process Automation

Document Management is the #1 Required Workplace Technology

Posted by Mike Paperalt on Mar 8, 2019 11:46:00 AM

Document Management is the #1 Required Workplace Technology | 5 minute read


According to a recent report by CMS Wire, 73% of office workers surveyed considered Document Management to be a very important workplace technology.  Next in line was Collaboration Tools, followed by Communications and Knowledge management.  Interestingly, when asked about the current effectiveness of these same workplace tools within their organization, those surveyed rated Document Management well down the scale at #8, with only about 17% of employees saying that their Document Management was working well. 

In this same survey, Artificial Intelligence, Machine Learning and Automation were cited as “very” or “somewhat” important by 83.3% of the respondents. Unfortunately, data show that businesses who don’t have their foundation tools (like a robust Document Management system) in place before moving on to these more advanced initiatives are not as successful with the initiative and their employees are not as satisfied.


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Topics: Document Management, EDM

Move from EDM to Intelligent Information Management (IIM)

Posted by Mike Paperalt on Mar 5, 2019 7:43:00 AM

Move from EDM to Intelligent Information Management | 5 minute read


We’ve come a long way from traditional document management, as indicated by the history of name changes at AIIM.  AIIM was founded in 1943 as the National Microfilm Association. As microfilm fell into disuse and computers became commonplace in offices, document scanning and digital archiving became the technology of choice for preserving documents. Reflecting this change, in 1982, the National Microfilm Association changed its name to the Association for Information and Image Management, or "AIIM" for short. This name change demonstrated a broadening of focus for the association. Then, in 2018, reflecting yet again evolving technologies and further broadening of AIIM’s mandate, AIIM became the "Association for Intelligent Information Management," maintaining the acronym.

What exactly is Intelligent Information Management (IIM) and how does it differ from traditional EDM (Electronic Document Management) or the more recent iteration ECM (Electronic Content Management)?” Even more importantly, how does IIM affect the way your organization conducts business and competes in the global marketplace?

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Adopt Digital Technology to Transform Your Organization

Posted by Mike Paperalt on Feb 27, 2019 4:41:03 PM

Adopt Digital Technology to Transform Your Organization

A recent Forrester survey shows technology is considered the key source of finding new value streams.  But, there’s more to tech-driven business innovation than acquiring new digital technology.

Digital transformation within any organization requires a clear strategy that promotes the use of technology to deliver business value. 

Developing such a strategy requires leaders with vision, knowledge and the ability to foster cultural change within an organization. 


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Topics: Digital Transformation

Is Your Business Future-Proof?

Posted by Mike Paperalt on Feb 21, 2019 9:11:00 AM

Is Your Business Future-Proof?

In general, the term "future-proof" refers to the ability of something to continue to be of value into the future.  Future-proofing may sound like it requires a crystal ball to see into the future, but, I assure you there’s no fortune-telling required.  If you stay ahead of the technology curve and workforce changes that are happening now, your business will be better able to minimize shocks and stresses as they develop in the future.

What this means is that you should maintain and upgrade your business infrastructures on a regular basis.  While you don’t necessarily need to be the earliest adopter of new technology, it’s advisable to be in the first wave.  By future-proofing legacy systems along with talent, companies can realize lasting success with today’s new wave of solutions, services, business models, markets and value propositions.

Unfortunately, too many companies take a “wait and see” attitude.  By holding back on acquiring new technologies and talent, while focusing only on close-at-hand projects, these companies get only incremental gains. They stop short of getting full benefit, even when they improve processes, automate tasks and connect operations. This stop-gap approach won’t future-proof their businesses for the ever-expanding digital future.

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Topics: Cloud Document Managment, Digital Transformation

Electronic Document Management is Strong and Growing

Posted by Mike Paperalt on Feb 20, 2019 1:41:15 PM

Electronic Document Management is Strong and Growing

A recent Press Release on Market Watch indicates that, “In 2018, the global Document Management Software market size was 800 million US$ and it is expected to reach 960 million US$ by the end of 2025, with a CAGR of 2.5% during 2019-2025. 

For a technology that’s been around since the 1980’s, that’s an astounding amount of growth.  Unlike other technologies that appear and are quickly made obsolete, Document Management remains strong and continues to grow.  What’s given this technology it’s life blood and high demand?

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Topics: Document Management, Cloud Document Managment

Afraid of Data Hacking?  10 Reasons Why You Need ImageSilo

Posted by Mike Paperalt on Jan 15, 2019 4:14:00 PM

Afraid of Data Hacking? Ten Reasons Why You Need ImageSilo®

It seems like every time we tune into the news some other major organization has been hacked.  Hacking is in the headlines!  With the average global cost of a data breach rising to $3.86 million, companies need to be aware of all potential threats to best protect their networks. While hacking is big news, the sad truth is that most of these hacks could have been prevented with some common sense practices:

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Topics: ECM, ImageSilo

Get Started on these Business Practices & Technology for 2019

Posted by Mike Paperalt on Jan 2, 2019 5:02:26 PM

Get Started on these Business Practices & Technology for 2019

It’s that time of the year again, when we take stock of what’s going on in office technology and business process improvement.  Here’s what our customers are telling us they’re looking at for the coming year:

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Topics: Artificial Intellingence, Paperless Solutions, Information Management Services, Business Process Automation

Document Capture - Paper, Digital, Data

Posted by Mike Paperalt on Dec 17, 2018 3:16:00 PM

Document Capture – Paper, Digital, Data


While this is a digital age, there is still a lot of information that companies and organizations receive, access and store as paper. 

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Topics: Document Scanning, Document Capture

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While we've retained our original blog name about green document management (think paperless!), Paper Alternative Solutions has expanded to do so much more.  From people to processes, and beyond... we help business move ahead and save money.  

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