Go Green with Document Management

Mike Paperalt

Recent Posts

Afraid of Data Hacking?  10 Reasons Why You Need ImageSilo

Posted by Mike Paperalt on Jan 15, 2019 4:14:00 PM

Afraid of Data Hacking? Ten Reasons Why You Need ImageSilo®

It seems like every time we tune into the news some other major organization has been hacked.  Hacking is in the headlines!  With the average global cost of a data breach rising to $3.86 million, companies need to be aware of all potential threats to best protect their networks. While hacking is big news, the sad truth is that most of these hacks could have been prevented with some common sense practices:

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Topics: ImageSilo, ECM

Get Started on these Business Practices & Technology for 2019

Posted by Mike Paperalt on Jan 2, 2019 5:02:26 PM

Get Started on these Business Practices & Technology for 2019

It’s that time of the year again, when we take stock of what’s going on in office technology and business process improvement.  Here’s what our customers are telling us they’re looking at for the coming year:

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Topics: Business Process Automation, Information Management Services, Paperless Solutions, Artificial Intellingence

Document Capture - Paper, Digital, Data

Posted by Mike Paperalt on Dec 17, 2018 3:16:00 PM

Document Capture – Paper, Digital, Data

Paper

While this is a digital age, there is still a lot of information that companies and organizations receive, access and store as paper. 

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Topics: Document Capture, Document Scanning

Disaster Recovery: The Cost of Lost Data

Posted by Mike Paperalt on Dec 6, 2018 12:12:50 PM

Disaster Recovery: The Cost of Lost Data

Introduction

Changing weather patterns  have increased the likelihood of major weather events, including hurricanes, tornadoes, flooding, and fires.  With record rain fall in many locations, even areas that seldom, if ever flood, are on the lookout for possible flooding during major rain events.  According to the National Oceanic and Atmospheric Agency, (NOAA) 2017 was a record year for floods, and 2018 is shaping up to be another record year. 

Wildfires have erupted and spread across  across California, Colorado, New Mexico and other Western states, helped by high winds and long-lasting droughts.  After a record-breaking 2017 fire season, 2018 has proven to be devastating as well. 

These weather events are tragic for all who are touched by them. 

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Topics: Disaster Recovery - Business Continuity

Enhance Efficiency with Electronic Signatures

Posted by Mike Paperalt on Nov 12, 2018 5:01:00 PM

Enhance Efficiency with Electronic Signatures

How often do you have to print documents in order to have them signed?   If you’re a business professional, the answer most likely is “frequently.”  Depending upon your business, you may be wasting valuable time.   

Processing paper documents is time intensive and stops your workflow.  Many organizations find that workflow improves when they stop physically printing and signing paper documents, and sign a document electronically instead. The E-Sign act, in resistance since June 30, 2000,  allows you to take advantage of electronic signatures, and still meet legal needs.

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Topics: electronic signatures

How Paper Alternative and ImageSilo Maximize Enterprise Efficiency

Posted by Mike Paperalt on Oct 31, 2018 4:14:00 PM

How Paper Alternative and ImageSilo® Maximize Enterprise Efficiency

“Enterprise efficiency” may sound like a marketing buzzword designed to sell products, but, according to a Booz, Allen Hamilton (BAH) paper, Effectiveness and Efficiency:  Seven Leadership Practices for Meeting the Mission Challenge in an Era of Declining Budgets:

as budgets constrict, agencies must find ways to sustain or even improve mission effectiveness while also creating short- and long-term efficiencies.”


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Topics: ImageSilo

Workforce Solutions and BPO

Posted by Mike Paperalt on Sep 24, 2018 3:29:00 PM

Workforce Solutions and BPO

Traditionally, solving workforce shortages has meant one of two things:  (1) hiring temporary help; or, (2) hiring new employees.  Today, the term “workforce solutions” has evolved to include a new alternative, specifically:  Business Process Outsourcing (BPO).   BPO is the contracting of a specific business task, such as payroll, customer service or mailroom processing to a third-party service provider.

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Topics: BPO, Staffing and Employment

How a Digital Mailroom Makes Your Company More Efficient

Posted by Mike Paperalt on Sep 17, 2018 4:38:11 PM

How a Digital Mailroom Makes Your Company More Efficient

Your mailroom operation is a vital part of your organization’s critical information flow. Yet, too many businesses rely on outdated, labor intensive and expensive manual processes for internal mail delivery.  This results in misdirected mail, overstuffed in-boxes and conflicts when more than one person needs to see the same piece of information.

But, there is a solution.

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Topics: Digital Mailroom

Digital Process Automation - What Is It & How To Use It

Posted by Mike Paperalt on Sep 13, 2018 1:30:00 PM

 Digital Process Automation - What Is It & How To Use It

Digital Process Automation (DPA) refers to the use of robotic software automation and artificial intelligence to streamline complex business processes by reducing the number manual processes and the amount of human involvement required to complete a task.  DPA deals with event-driven core processes that can be broken into repeatable steps.  It is the next logical step in Business Process Management (BPM), driven by organizations’ needs for digital transformation in order to stay competitive.

Forrester Research states: “As organizations undertake digital transformation efforts, an important realization emerges: process matters. Investments in beautifully designed web and mobile experiences won’t move the needle unless application development and delivery (AD&D) professionals ensure that the processes on the back-end align to support a true end-to-end customer experience.”

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Topics: Business Process Automation

Why You Shouldn't Scan Documents

Posted by Mike Paperalt on Sep 10, 2018 3:40:00 PM

Why You Shouldn't Scan Documents

It might sound counter-intuitive for a company that calls itself "Paper Alternative Solutions" to publish a blog post telling you not to scan documents, but stick with us for few minutes, and you'll find out why...

Despite the decades-old promise of the "paperless office," there are still plenty of paper documents that are created and distributed.  Moreover, the information on that paper -- be it a form, an invoice, a student or patient record, or an unstructured document like a letter -- needs to be captured accurately and made accessible to the people who need to use it.  

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Topics: Document Scanning, Document Management, Document Archival, Document Capture

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While we've retained our original blog name about green document management (think paperless!), Paper Alternative Solutions has expanded to do so much more.  From people to processes, and beyond... we help business move ahead and save money.  

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