Go Green with Document Management

Enhance Efficiency with Electronic Signatures

Posted by Mike Paperalt on Nov 12, 2018 5:01:00 PM

Enhance Efficiency with Electronic Signatures

How often do you have to print documents in order to have them signed?   If you’re a business professional, the answer most likely is “frequently.”  Depending upon your business, you may be wasting valuable time.   

Processing paper documents is time intensive and stops your workflow.  Many organizations find that workflow improves when they stop physically printing and signing paper documents, and sign a document electronically instead. The E-Sign act, in resistance since June 30, 2000,  allows you to take advantage of electronic signatures, and still meet legal needs.

Read More

Topics: electronic signatures

Go Beyond Document Management to Business Process Management

Posted by Diane Mitol on Nov 6, 2018 11:05:00 AM

Go Beyond Document Management to Business Processes Management

Many paper-based processes, while at their core essential to a business’s operation, can be improved when transformed into digital processes.  That’s why it’s important to go beyond your old document management system (or outdated paper system), and look at your business processes to see how they can be better managed using today's AI and automation technologies.  The benefits are amazing!

Document management, whether digital or paper-based, refers to the organization and storage of documents,  in a predetermined system that enables users to find, share and edit documents. Electronic document management systems commonly provide storage, versioning, metadata, security, indexing and retrieval capabilities.  Paper document management systems commonly provide...file cabinets.  

Read More

Topics: Document Management, Business Process Automation, Business Process Management, Business Process Improvement

How Paper Alternative and ImageSilo Maximize Enterprise Efficiency

Posted by Mike Paperalt on Oct 31, 2018 4:14:00 PM

How Paper Alternative and ImageSilo® Maximize Enterprise Efficiency

“Enterprise efficiency” may sound like a marketing buzzword designed to sell products, but, according to a Booz, Allen Hamilton (BAH) paper, Effectiveness and Efficiency:  Seven Leadership Practices for Meeting the Mission Challenge in an Era of Declining Budgets:

as budgets constrict, agencies must find ways to sustain or even improve mission effectiveness while also creating short- and long-term efficiencies.”


Read More

Topics: ImageSilo

Business Process Outsourcing - What, Why and When

Posted by Diane Mitol on Oct 22, 2018 3:13:00 PM

Business Process Outsourcing – What, Why and When

We hear a lot these days about business process outsourcing (BPO), and for many of us, that phrase conjures up agonizing telephone calls with off-shore call centers who are ill-equipped to answer your questions or provide the service that you need.  In reality, today’s BPO is a far cry from the call centers we all love to hate.  When done right, BPO is seamless for the business and transparent to the customer. 

Read More

Topics: Business Process Outsource (BPO)

HR Challenges, HR Solutions and Records Management

Posted by Diane Mitol on Oct 17, 2018 3:57:00 PM

HR Challenges, HR Solutions and Records Management

Challenges

Managing employees requires skill -- managing employee records requires time.

 

Employee record keeping is one of the most cumbersome processes in your organization – especially if you’re trying to maintain all of your employee records in paper form.  Even small businesses are required to comply with Federal, state and local requirements for maintaining personnel records, which means a lot of paper.  

Read More

Topics: HR Solutions, HR Records Management

How to Improve Business Processes

Posted by Michael Coppola on Oct 11, 2018 4:11:00 PM

How to Improve Business Processes

If you're a business owner who has decided that it's time for your business to "become more productive," then we have news for you.  It's going to take a lot more than wishful thinking to turn your business into a productivity machine.  

Let's look at what increase productivity really means.  Increased productivity is a broad term meaning that your employees and your departments are putting out more "products" more quickly (and hopefully at lower costs, so the bottom line improves). It doesn't matter whether the "products" are widgets produced on a manufacturing line or financial reports from your accounting department.  Every employee, every department has a mandate to produce.

A desire to increase productivity and reduce costs is a great place to start, but without an end goal and a concrete plan, that's all it is -- just a desire.  It's rather like saying "I'm going to lose weight -- or exercise more.  Without a specific goal and a workable plan to get there it's not going to happen. 

Read More

Topics: Business Processes, Business Process Automation, Business Process Services, Business Process Improvement

Workforce Solutions and BPO

Posted by Mike Paperalt on Sep 24, 2018 3:29:00 PM

Workforce Solutions and BPO

Traditionally, solving workforce shortages has meant one of two things:  (1) hiring temporary help; or, (2) hiring new employees.  Today, the term “workforce solutions” has evolved to include a new alternative, specifically:  Business Process Outsourcing (BPO).   BPO is the contracting of a specific business task, such as payroll, customer service or mailroom processing to a third-party service provider.

Read More

Topics: BPO, Staffing and Employment

How a Digital Mailroom Makes Your Company More Efficient

Posted by Mike Paperalt on Sep 17, 2018 4:38:11 PM

How a Digital Mailroom Makes Your Company More Efficient

Your mailroom operation is a vital part of your organization’s critical information flow. Yet, too many businesses rely on outdated, labor intensive and expensive manual processes for internal mail delivery.  This results in misdirected mail, overstuffed in-boxes and conflicts when more than one person needs to see the same piece of information.

But, there is a solution.

Read More

Topics: Digital Mailroom

Digital Process Automation - What Is It & How To Use It

Posted by Mike Paperalt on Sep 13, 2018 1:30:00 PM

 Digital Process Automation - What Is It & How To Use It

Digital Process Automation (DPA) refers to the use of robotic software automation and artificial intelligence to streamline complex business processes by reducing the number manual processes and the amount of human involvement required to complete a task.  DPA deals with event-driven core processes that can be broken into repeatable steps.  It is the next logical step in Business Process Management (BPM), driven by organizations’ needs for digital transformation in order to stay competitive.

Forrester Research states: “As organizations undertake digital transformation efforts, an important realization emerges: process matters. Investments in beautifully designed web and mobile experiences won’t move the needle unless application development and delivery (AD&D) professionals ensure that the processes on the back-end align to support a true end-to-end customer experience.”

Read More

Topics: Business Process Automation

Why You Shouldn't Scan Documents

Posted by Mike Paperalt on Sep 10, 2018 3:40:00 PM

Why You Shouldn't Scan Documents

It might sound counter-intuitive for a company that calls itself "Paper Alternative Solutions" to publish a blog post telling you not to scan documents, but stick with us for few minutes, and you'll find out why...

Despite the decades-old promise of the "paperless office," there are still plenty of paper documents that are created and distributed.  Moreover, the information on that paper -- be it a form, an invoice, a student or patient record, or an unstructured document like a letter -- needs to be captured accurately and made accessible to the people who need to use it.  

Read More

Topics: Document Scanning, Document Management, Document Archival, Document Capture

Ideas!  Conversation!  Solutions! 

Do Business Better!

While we've retained our original blog name about green document management (think paperless!), Paper Alternative Solutions has expanded to do so much more.  From people to processes, and beyond... we help business move ahead and save money.  

  • Read to learn about the latest solutions
  • Get ideas to improve your organization
  • Join in the conversation

Subscribe to Email Updates

Recent Posts