Go Green with Document Management

How to Process Data-Heavy Documents Fast

Posted by Mike Paperalt on Nov 18, 2019, 11:00:00 AM

Overview

Many organizations struggle with a glut of paper-based information. Whether it comes in the guise of forms -- patient in-take forms, mortgage application forms, enrollment forms, order forms, invoices, or other data-heavy documents -- extracting the data is often cumbersome. This type of data extraction can involve hours of manual data entry and may involve input errors.  When this this paper-based data is combined with native digital data that is scattered across a variety of applications and desktops throughout the business, it can be a mind-boggling mess!

There's an easier way!  Cost effective machine learning and artificial intelligence (AI) bring accurate document recognition and classification, along with data extraction, within reach of most businesses.  Even small to mid-sized business find these technologies within their reach, enabling them to compete better in an increasingly digital marketplace. 

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Topics: Forms Processing, Artificial Intellingence, Robotic Process Automation

What Does the Future of FinTech Look Like?

Posted by Mike Paperalt on Nov 14, 2019, 11:00:00 AM

Overview

Financial Services is a data-driven industry and change is here. As financial organizations struggle to stay ahead of technology challenges, they must update technology, comply with federal regulations, and keep up with ever-changing consumer demands. Digital transformation is necessary in order to stay competitive.

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Topics: ECM, Artificial Intellingence, Digital Transformation, Robotic Process Automation

Disaster Recovery and Business Continuity - What's Your Plan?

Posted by Mike Paperalt on Nov 13, 2019, 12:14:00 PM

Overview

Business disasters include major environmental events like hurricanes, earthquakes, floods and raging fires, as well as internal incidents such equipment failure, hacking, malware and malicious events.  Companies and organizations prepare for these by creating disaster recovery plans that detail actions to take and processes to follow to resume mission-critical functions quickly and without major losses in revenues or business.

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Topics: Disaster Recovery - Business Continuity

6 Ways to Cut Back Office Costs -- Tips from LEAN Manufacturing

Posted by Michael Coppola on Nov 12, 2019, 10:42:00 AM

Overview

Manufacturers like Toyota, Ford, Motorola and others have spent years perfecting lean processes. By removing all non-value add activities and focusing on customer value, they have been able to increase financial gains and minimize expense.  The concept is simple: by using the minimum amount of resources – people, materials, and capital – they produce solutions and deliver them on time to customers. This focus on outcome rather than process eliminates getting bogged down in paper-work, records management, and error correction.

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Topics: Lean Processes / Six Sigma

Process Improvement and Paperless Technologies

Posted by Michael Coppola on Nov 11, 2019, 10:56:00 AM

Process Improvement and Paperless Technologies

“There’s gotta be a better way!”

Those were the words that the manager of one large organization uttered when he described the way his department handled the maintenance and updates of crucial insurance information for their clients. 

Here’s the way the system worked: 

  • Every year, prior to the anniversary of the insurance, letters were created in a word processing system to remind the insured to renew their yearly policies.
  • Two copies of the letter were printed out.
  • One was mailed via US post office to the client.
  • One was sent to a service that scanned the letter and saved the file electronically, as a permanent record.

Yes, you read that correctly…

The letters were generated electronically, printed onto paper, mailed and then scanned back into electronic form on another system.   

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Topics: Business Processes

Enhance Efficiency with Electronic Signatures

Posted by Mike Paperalt on Nov 8, 2019, 10:15:00 AM

Enhance Efficiency with Electronic Signatures

How often do you have to print documents in order to have them signed?   If you’re a business professional, the answer most likely is “frequently.”  Depending upon your business, you may be wasting valuable time.   

Processing paper documents is time intensive and stops your workflow.  Many organizations find that workflow improves when they stop physically printing and signing paper documents, and sign a document electronically instead. The E-Sign act, in resistance since June 30, 2000,  allows you to take advantage of electronic signatures, and still meet legal needs.

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Topics: electronic signatures

Lean Processes Improve Your Business's Health

Posted by Michael Coppola on Nov 7, 2019, 10:39:00 AM

Overview

You might be thinking about the upcoming Thanksgiving holiday with an eye to avoiding excess weight gain.  But, did you know that If you’re a business owner, there’s another area where you need to pay attention to excess weight…and that’s in your business!  That’s right!  Keeping your business running lean and fit is every bit as important to your business as keeping your body lean and fit is to your health!

 

Let’s look at some of the things that add excess weight to your business, hindering your business’s health and even reducing profits.

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Topics: Lean Processes / Six Sigma

Document Control vs. Document Chaos

Posted by Mike Paperalt on Oct 29, 2019, 11:00:00 AM

Document Control vs. Document Chaos

Where’s the Hanover contract? What happened to Joe’s time sheet? Have you seen my expense report? 

If questions like these are heard in your organization, maybe it’s time to look at the way your documents are being handled.  From sales, to personnel, to accounting, many organizations still suffer from document chaos.

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Topics: Document Management

Scanning Services -- Why It Pays to Outsource

Posted by Mike Paperalt on Oct 28, 2019, 11:00:00 AM

Scanning Services – Why It Pays to Outsource

There are many reasons why a business decides that it needs to scan paper documents.  One of the most comprehensive lists of reasons is provided by the National Archives Federal Records Centers: 

  • Share and track records easily
  • Prepare for disasters
  • Respond to audits and discoveries
  • Salvage damaged records
  • Protect aging paper originals
  • Save money and free up office space
  • Become more open and transparent
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Topics: Document Scanning

Bulk Document Scanning:  How to Make Every Image Count

Posted by Mike Paperalt on Oct 24, 2019, 11:00:00 AM

Bulk Document Scanning:  How to Make Every Image Count 

Bulk document scanning has moved beyond the imaging of documents for archiving.  

Today, nearly 3 out of 4 executives are aware that conducting their day-to-day business “at the speed of paper” is rapidly becoming unacceptable.  Close to half of the executives we asked believe that removing paper would significantly improve productivity.  However, most agree that there is no simple way to accurately predict the ROI for making the change. 

This means that when it comes to driving the paperless initiative within their organization as a means to increase productivity, executives need help making the business case. 

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Topics: Document Scanning

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While we've retained our original blog name about green document management (think paperless!), Paper Alternative Solutions has expanded to do so much more.  From people to processes, and beyond... we help business move ahead and save money.  

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