Go Green with Document Management

Why Even Small Businesses Need Business Process Improvement

Posted by Mike Paperalt on May 15, 2019 8:12:00 AM

Why Even Small Businesses Need Business Process Improvement | 2 Minute Read

Is your small business missing out on opportunities to improve customer satisfaction, reduce costs and improve overall efficiency?  Since there are  more sole proprietors and pass-through companies than there are corporations in the United States, this is an important question. 

Small business owners wear a lot of hats -- they're constantly busy and nearly always mindful of expenses.  These may be  important reasons why they often postpone implementing new technologies that could help them serve more customers better at lower costs.  At the end of the day, it takes a lot of time and energy to implement solutions when old methods still work.

In a recent survey, a little more than 37 percent said they're not adopting any new technology because they don't need anything else, and more than 22 percent said it's simply easier to do things the way they're currently done than to invest in new technology. Additionally, nearly 19 percent said that, when it comes to adding more tech into daily business, "the hassle of buying and implementing it isn't worth it."

It's generally thought that price and lack of tech support are the two primary barriers to tech adoption among the small business set. Yet, according to IDC, 62% of businesses believe slow, manual processes are limiting their revenue.  So, while small businesses are particularly prone to retaining old systems in the mistaken belief that it's too costly to upgrade and improve, this very prudence may be preventing their companies from growing. 

We've found that Business Process Management (BPM), which was once considered a luxury that only large organizations could afford, is now considered a critical part of business operations -- regardless of business size.  In fact, BPM may be even more important for small to medium size organizations if they want to stay competitive. 

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Topics: Business Process Management, Business Process Improvement, Business Process Services

Zero-in on Paperless Productivity

Posted by Mike Paperalt on May 9, 2019 11:02:00 AM

Zero-in on Paperless Productivity | 5 minute read

Many companies generate hundreds of thousands, in some cases millions of documents. While some of these documents may be born digital and stay digital for their lifetime, the fact is that many get printed out onto paper at some point in their lives.  While we advocate for digital documents and paperless offices, sometimes a hard copy makes more sense. For instance, I find that sometimes a large, complicated document is just easier to read and make notes on in its printed form.   Most of the time it’s easier to share a printed document when sharing information with a large group of people in a meeting. 

 

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Topics: Paperless Office, Paperless Cloud, Paperless Solutions, workflow automation

Streamline Back-Office Transactions and Save $

Posted by Mike Paperalt on May 7, 2019 11:00:00 AM

Introduction

All businesses must run efficiently while maintaining excellent customer service.  Timeliness is also essential -- many business processes have to be completed within a specific time frame to meet requirements or expectations. If the business falls short, customers may be lost, legal problems may ensue, and a host of other problems may arise.  Small to mid-sized companies often face efficiency and service challenges due to limited manpower and ineffective back office solutions. This article  offers suggestions that help businesses rise to the challenge.

 

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Topics: Business Process Outsource (BPO), Back Office, Business Process Automation

5 Easy Steps to Automate Your Accounts Payable & Eliminate Paper

Posted by Mike Paperalt on Apr 24, 2019 4:49:05 PM

How Much Do Manual Invoice Processes Cost?  Is it Worth It?

What if you could automate your A/P Processing? If you’re thinking about digitizing invoices, you’re not alone! The Institute for Finance & Management (IOFM) indicates that 70-80% of invoices are still paper.

  • Fact: 66% of Invoices are on paper
  • Fact: $11.66 is the average cost to process a paper invoice
  • Fact: 62% of labor costs are consumed by A/P

So, what are you supposed to do?  You can’t change the way people invoice you.  They send them in paper, so you have to process them that way, right?  WRONG!  You can change the way you process them.  Accounts Payable automation helps you enhance A/P process efficiency, improve control of information, and save money.  Here’s how…

 


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Topics: AP Department Solutions, Paperless Accounts Payable

Maximize Your Workflow with Electronic Content Management

Posted by Mike Paperalt on Apr 18, 2019 1:10:00 PM

Maximize Your Workflow with Electronic Content Management

Background

The Business Dictionary defines workflow as a “progression of steps (tasks, events, interactions) that comprise a work process, involve two or more persons, and create or add value to the organization's activities. In a sequential workflow, each step is dependent on (the) occurrence of the previous step; in a parallel workflow, two or more steps can occur concurrently.

Success Agency says that poor or inefficient workflow causes…missed deadlines, low morale, angry customers, lost revenue and regulatory issues. Business Processes make up your workflow and determine whether…your workflow is efficient.

Wikipedia defines Business Processes as a collection of related, structured activities or tasks by people …which in a specific sequence…serves a particular business goal for a particular customer or customers. Business processes occur at all organizational levels and may or may not be visible to the customers.

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Topics: ECM, workflow automation

Infographic:  Stop Wasting Time with Multi-Vendor Information Management Solutions

Posted by Mike Paperalt on Apr 16, 2019 2:00:00 PM

 

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Topics: Information Management Services

ImageSilo ECM -- Why We Recommend It

Posted by Mike Paperalt on Apr 10, 2019 3:59:00 AM

ImageSilo ECM – Why We Recommend It

We’re big on using methods other than paper to keep your business organized.  That’s why we chose our company name:  Paper Alternative.   But, here’s the thing… there are many different alternatives to paper…and we’re not talking papyrus or stone tablets...we’re talking about modern Cloud technology and the latest process automation technologies like Artificial Intelligence, E-Forms, Robotic Process Automation. 

We're also talking about one vendor who supplies everything you need from digitizing and extracting paper-held digital data to providing specialized IT requirements to make your organization more efficient.  We even supply employees to make it all happen when companies want to outsource their information management.  

It's Not Enough to Simply Store Documents in the Cloud

Process Automation, enabled by the latest technologies and happening in the Cloud, is the next important step for IT innovation.  Process Automation reduces or eliminates manual effort, enabling organizations to schedule and control repeatable activities anywhere, anytime—more easily than ever. 

The challenge is finding the right provider and right technology to: (1) put your business in the Cloud; (2) automate processes; and, (3) give you the ROI you’re looking for.

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Topics: ImageSilo

Best Technologies to Maximize Business Efficiency

Posted by Mike Paperalt on Apr 4, 2019 11:30:00 AM

Best Technologies to Maximize Business Efficiency | 6 minute read

Introduction

Businesses can influence productivity in many ways.  The first and most important influence is the overall strategy that the business leaders develop.  But, close on the heels of strategy is the ability to execute the strategy successfully, which requires three things:

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Topics: Technology

What's Your Information Strategy?

Posted by Mike Paperalt on Apr 2, 2019 12:18:00 PM

Introduction

Even in this digital age were we can issue voice commands to our computers and businesses have started using software bots to automate routine tasks,  there are still companies struggling to find the information they need in outdated paper file systems and poorly organized electronic files.  It's to those organizations that we pose this question...

What’s Your Information Strategy?

When we meet with technical and business executives of various organizations, one of the questions we’re frequently asked is, “Do we really need to put together an information strategy for our business?” 

We usually counter with a question of our own, “Do you want to be able to find specific pieces of important of information later?” 

Of course, the answer to both questions is a resounding, “Yes!”

Let’s face it, the information that organizations accrue in the process of performing their day-to-day business is one of their greatest assets.  So, a plan of action for preserving, protecting and managing that vital information is absolutely necessary if they want to ensure future continuity and success. 

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Topics: Document Scanning, information strategy

How Efficient is Your Company?  Take this Test

Posted by Mike Paperalt on Mar 20, 2019 11:00:00 AM

How Efficient is Your Company? Take this Test

Most managers and business owners want their companies to run smoothly and efficiently.  Many even set up processes and procedures to aid efficiency.  But, despite the desire for efficiency, and the processes and procedures designed to aid efficiency, the sad truth is that companies across the globe lose millions every year to inefficient practices. How can this be?

 

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Topics: Paperless Office, ECM, Office Automation

Ideas!  Conversation!  Solutions! 

Do Business Better!

While we've retained our original blog name about green document management (think paperless!), Paper Alternative Solutions has expanded to do so much more.  From people to processes, and beyond... we help business move ahead and save money.  

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