Go Green with Document Management

Document Management is the #1 Required Workplace Technology

Posted by Mike Paperalt on Mar 8, 2019 11:46:00 AM

Document Management is the #1 Required Workplace Technology | 5 minute read


According to a recent report by CMS Wire, 73% of office workers surveyed considered Document Management to be a very important workplace technology.  Next in line was Collaboration Tools, followed by Communications and Knowledge management.  Interestingly, when asked about the current effectiveness of these same workplace tools within their organization, those surveyed rated Document Management well down the scale at #8, with only about 17% of employees saying that their Document Management was working well. 

In this same survey, Artificial Intelligence, Machine Learning and Automation were cited as “very” or “somewhat” important by 83.3% of the respondents. Unfortunately, data show that businesses who don’t have their foundation tools (like a robust Document Management system) in place before moving on to these more advanced initiatives are not as successful with the initiative and their employees are not as satisfied.


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Topics: Document Management, EDM

Move from EDM to Intelligent Information Management (IIM)

Posted by Mike Paperalt on Mar 5, 2019 7:43:00 AM

Move from EDM to Intelligent Information Management | 5 minute read


We’ve come a long way from traditional document management, as indicated by the history of name changes at AIIM.  AIIM was founded in 1943 as the National Microfilm Association. As microfilm fell into disuse and computers became commonplace in offices, document scanning and digital archiving became the technology of choice for preserving documents. Reflecting this change, in 1982, the National Microfilm Association changed its name to the Association for Information and Image Management, or "AIIM" for short. This name change demonstrated a broadening of focus for the association. Then, in 2018, reflecting yet again evolving technologies and further broadening of AIIM’s mandate, AIIM became the "Association for Intelligent Information Management," maintaining the acronym.

What exactly is Intelligent Information Management (IIM) and how does it differ from traditional EDM (Electronic Document Management) or the more recent iteration ECM (Electronic Content Management)?” Even more importantly, how does IIM affect the way your organization conducts business and competes in the global marketplace?

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Adopt Digital Technology to Transform Your Organization

Posted by Mike Paperalt on Feb 27, 2019 4:41:03 PM

Adopt Digital Technology to Transform Your Organization

A recent Forrester survey shows technology is considered the key source of finding new value streams.  But, there’s more to tech-driven business innovation than acquiring new digital technology.

Digital transformation within any organization requires a clear strategy that promotes the use of technology to deliver business value. 

Developing such a strategy requires leaders with vision, knowledge and the ability to foster cultural change within an organization. 


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Topics: Digital Transformation

Is Your Business Future-Proof?

Posted by Mike Paperalt on Feb 21, 2019 9:11:00 AM

Is Your Business Future-Proof?

In general, the term "future-proof" refers to the ability of something to continue to be of value into the future.  Future-proofing may sound like it requires a crystal ball to see into the future, but, I assure you there’s no fortune-telling required.  If you stay ahead of the technology curve and workforce changes that are happening now, your business will be better able to minimize shocks and stresses as they develop in the future.

What this means is that you should maintain and upgrade your business infrastructures on a regular basis.  While you don’t necessarily need to be the earliest adopter of new technology, it’s advisable to be in the first wave.  By future-proofing legacy systems along with talent, companies can realize lasting success with today’s new wave of solutions, services, business models, markets and value propositions.

Unfortunately, too many companies take a “wait and see” attitude.  By holding back on acquiring new technologies and talent, while focusing only on close-at-hand projects, these companies get only incremental gains. They stop short of getting full benefit, even when they improve processes, automate tasks and connect operations. This stop-gap approach won’t future-proof their businesses for the ever-expanding digital future.

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Topics: Cloud Document Managment, Digital Transformation

Electronic Document Management is Strong and Growing

Posted by Mike Paperalt on Feb 20, 2019 1:41:15 PM

Electronic Document Management is Strong and Growing

A recent Press Release on Market Watch indicates that, “In 2018, the global Document Management Software market size was 800 million US$ and it is expected to reach 960 million US$ by the end of 2025, with a CAGR of 2.5% during 2019-2025. 

For a technology that’s been around since the 1980’s, that’s an astounding amount of growth.  Unlike other technologies that appear and are quickly made obsolete, Document Management remains strong and continues to grow.  What’s given this technology it’s life blood and high demand?

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Topics: Document Management, Cloud Document Managment

What You Should Know about Document Archival

Posted by Diane Mitol on Jan 21, 2019 3:45:00 PM

What You Should Know About Document Archival

Arguably, the U.S. National Archives and Records Administration may hold one of the largest collections of archived documents, including everything from historical documents to art work, veterans’ records to genealogy records, and much more.  Often times, when we think about archival documents, we think about the type of sweeping historical preservation for which the United States National Archives is known.    

But the truth is, that nearly every organization – from major corporations to small businesses -- has some type of archival documents that must be preserved:  (1) Incorporation papers, (2) Tax records, (3) Accounting files, (4) Customer information, (5) Personnel files, to name a few.  In this respect, then, most of us have our own version of document archival, which is nothing more than the storage and preservation of information. 

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Topics: Document Management, ECM, Document Archival

Afraid of Data Hacking?  10 Reasons Why You Need ImageSilo

Posted by Mike Paperalt on Jan 15, 2019 4:14:00 PM

Afraid of Data Hacking? Ten Reasons Why You Need ImageSilo®

It seems like every time we tune into the news some other major organization has been hacked.  Hacking is in the headlines!  With the average global cost of a data breach rising to $3.86 million, companies need to be aware of all potential threats to best protect their networks. While hacking is big news, the sad truth is that most of these hacks could have been prevented with some common sense practices:

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Topics: ECM, ImageSilo

Get Started on these Business Practices & Technology for 2019

Posted by Mike Paperalt on Jan 2, 2019 5:02:26 PM

Get Started on these Business Practices & Technology for 2019

It’s that time of the year again, when we take stock of what’s going on in office technology and business process improvement.  Here’s what our customers are telling us they’re looking at for the coming year:

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Topics: Artificial Intellingence, Paperless Solutions, Information Management Services, Business Process Automation

How to Maximize Your Business Efficiency (and Improve Your Profits)

Posted by Diane Mitol on Dec 27, 2018 3:30:00 PM

How to Maximize Your Business Efficiency (and Improve Your Profits)

If you’re like most business owners, your focus is probably on bringing in revenue.  After all, revenue is the life-blood of your company.  The more revenue coming in – the more profits your company will show, and that’s a good thing.  

But it takes more than an eye to revenue to succeed.  Even if you bring in very high revenues, if the revenues come with high expenditures attached, you’ll find that your business is not sustainable over the long haul.  Remember that PROFIT = REVENUE – EXPENSES.  This means that there are two ways to enhance profits:  (1) increase revenue in cost effective ways; and, (2) decrease expenses.

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Topics: ECM, Business Process Improvement, Paperless Solutions, Business Process Automation

Document Capture - Paper, Digital, Data

Posted by Mike Paperalt on Dec 17, 2018 3:16:00 PM

Document Capture – Paper, Digital, Data


While this is a digital age, there is still a lot of information that companies and organizations receive, access and store as paper. 

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Topics: Document Scanning, Document Capture

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