Go Green with Document Management

Top 10 Reasons for Document Scanning (in the new economy)

Posted by Mike Paperalt on Jul 11, 2018 2:37:00 PM

10 Top Reasons for Document Scanning (in the new economy)

Document scanning and use of digital documents is more important than ever.  As the economy continues to improve and businesses grow, the labor market tightens.  Growth and change mean more paper coming in and out of your company; more data to track.  But the tight labor market means fewer available employees to do the work. 

Digital document management, workflow automation and cloud access to information and data make it possible to be more productive without adding new hires.  

If you’ve been procrastinating on going digital, now is the time to make your move.  Position your company to reap the benefits of the new economy.  Going from paper to digital brings these benefits:


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Topics: Document Scanning, workflow automation

5 Trends that Drive Document Scanning Services

Posted by Mike Paperalt on Jul 2, 2018 4:06:00 AM

5 Trends that Still Drive Document Scanning Services

This is an updated article.  Document Scanning Services are just as crucial to business organizations today as they were in 2014 when this article was first published.  But things have changed!

Today, businesses recognize the costs and inefficiencies associated with paper documents.  In 2014, they were still coming to terms with the facts.  Today's customers are more sophisticated.  They realize that maximizing the costs of document scanning means improving business processes at the same time.   

Today, business process improvement solutions are every bit as important as expert scanning services, and award-winning document management companies offer the best of both.    How does this change affect our trends?

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Topics: Document Scanning, Business Process Improvement

Do You Need a Document Scanning Service?

Posted by Mike Paperalt on Jun 26, 2018 9:30:00 AM

Do You Need a Document Scanning Service?

Running a paper-based office rarely makes sense in today’s connected world.   In fact, most offices have well-established computer-based technology.  This means that most new letters, forms and reports are generated in some form of Office documents.  However, even when new documents are generated on a computer, many of those documents are printed, revised and printed again.  Forms are printed from digital to hard copy, and clients fill them out; the completed forms may be kept in hard copy or keyed into a database.  

In spite of our digital world, a lot of paper still exists.   In addition to new documents that are created digitally, then printed into hard copy, many businesses also have file cabinets and banker’s boxes full of archived documents. And many employees' desks still have stacks of paper sitting on them.  Work gets backed up.  Mistakes are made.  Important papers are misplaced or lost.  

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Topics: Document Scanning

Four Requirements for Effective Document Management

Posted by Mike Paperalt on Jun 18, 2018 5:03:00 PM

Four Requirements for Effective Document Management

Most businesses, even the most organized, have document management problems.  An Electronic Document Management System (EDMS) can help organizations  manage documents better with a systematic method for electronic creation, storage and control of documents.  Consider these important EDMS requirements:

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Topics: Document Management

Outsource to Improve Your Business Processes

Posted by Diane Mitol on Jun 13, 2018 1:43:00 PM

Outsource to Improve Your Business Processes

What’s your core business?  Accounting?  Legal?  Medical?  No matter what it is, we’ll bet that a large percentage of your employees’ time is taken up with tasks that are not directly related to your core business…tasks like direct mail, invoicing, maintaining personnel records and a host of other processes that are necessary to keep your business going, but that do nothing to improve your bottom line. 

Smart companies are learning that by hiring a business process outsourcing company to manage their internal documents, they no longer have to spend valuable time tracking down the correct invoice, resale certificate, HR record, or any other document. While it’s true that most of today’s documents are created digitally, many companies still have file cabinets filled with old paper documents. Whether digital or paper, most organizations find that managing all of the data contained in these documents is an onerous task. 

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Topics: Business Processes

Is It Time to Hire an Information Management Service?

Posted by Diane Mitol on Jun 4, 2018 4:30:00 PM

Is it Time to Hire an Information Management Service?

(Update of a post formerly published as " Is It Time to Hire a Document Scanning Service?")

When we first wrote this article four years ago, the answer was a resounding yes, and AIIM's (Association for Information and Image Management) position on scanning was generally positive.  But, today, our advice is different:  Based on the needs of our customers, and backed by the numerous articles that AIIM has posted on their website, companies need far more than a mere scanning service today.  

And smart businesses are taking action!   

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Topics: Document Scanning, Information Management, Business Process Services, Information Management Services

The Paperless Office -- Is It Really Possible?

Posted by Diane Mitol on May 28, 2018 3:12:00 PM

The Paperless Office – Is It Really Possible?

 The “paperless office” was a slogan first used in a 1975 Business week article to describe the office of the future.  While that article was prescient about having a PC on every desk, goine entirely paperless remains to this day an elusive goal.  While office automation does make paper redundant for some tasks like record-keeping and bookkeeping, and email and other electronic communications have lessened the flow of paper documents, the plain and simple truth is the offices still cope with paper every day.  There are still forms to fill out, advertisements to sort through, and even snail mail letters.  Some people still prefer a paper bill or invoice and write a paper check rather than doing an electronic payment. 

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Paper Alternative YouTube Channel Rocks!

Posted by Mike Paperalt on May 28, 2018 2:54:13 PM

We recently updated our YouTube channel trailer.  More videos coming with ideas, recommendations and suggestions for improving your business processes.  Subscribe to our YouTube channel today and learn:

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Topics: Paperless Solutions

4 Reasons for June Grads to Take a Customer Service Job

Posted by Mike Paperalt on May 14, 2018 4:48:16 PM

4 Reasons for June Grads to Take a Customer Service Job

Whether you’re graduating from High School or from College, looking for a summer job or something more permanent, consider working in a call center.  It’s probably different than you think. Call centers have changed quite a bit in recent years, with a high focus on customer service.  

This customer-centric focus is a great tool for any recent grad to master…no matter what career path you end up following.  And, by the way --  demand for career customer service/call center professionals in on the rise!  So, don’t scoff at this as a dead-end job!  I know several successful sales and management professionals who started right out of school in a “lowly” customer service position and climbed the ladder from there. 

A wise man once told me that “Where you go from here is up to you!”

So, here are my top 3 reasons why a customer service job makes a great first job:

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Topics: Staffing and Employment

Manual Accounting Processes vs Automated

Posted by Mike Paperalt on May 9, 2018 5:28:20 PM

Manual Accounting Processes vs Automated

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Topics: A/P Automation

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