Go Green with Document Management

When Document Management Isn't Enough--Here's What to Do

Posted by Mike Paperalt on Oct 18, 2017 3:32:09 PM

When Document Management Isn’t Enough – Here’s What to Do

If you have a document management system, and you’re still having trouble finding the data you need, there’s a problem!  When document management alone hasn’t brought efficiency to your business, it’s time to figure out what went wrong…and fix it.

Managing files and documents has always been a big challenge in business. From the days of paper documents and multiple file cabinets to modern “data in the Cloud,” technology has come a long way! Today’s Content Management Systems are powerful software platforms that save time and money.

However, even the most powerful Document Management System won’t automatically improve your business efficiency.  Here’s what it takes:

Read More

Topics: Document Management, Cloud Document Managment

When Capturing Data is Like Raking Leaves in the Wind

Posted by Mike Paperalt on Oct 13, 2017 5:40:22 PM

 

Read More

Topics: Document Scanning, Document Management, Document Capture, Data Capture

Why Document Management Is Still Relevant

Posted by Mike Paperalt on Oct 13, 2017 9:00:00 AM

Why Document Management Is Still Relevant

Document Management (DM) has been around since the 1980’s.  Initially, DM consisted of vendor-developed software systems designed to manage paper-based documents, including printed and published documents, photographs, prints, and so on. 

As personal computers and word processing applications became common place, newer Electronic Document Management (EDM) systems were developed to manage electronic documents, which were often stored on the users’ local computer or server.  These earliest electronic document management (EDM) systems managed either proprietary file types, or a limited number of file formats. 

In the late 1990’s and into the early 2000’s, these systems became known as document imaging systems, because they focused on the capture (via scanning), storage, indexing and retrieval of the image file formats that were generated by scanners. Eventually, EDM systems evolved to a point where they could manage any type of file format that could be stored on the network. The applications grew to encompass electronic documents, collaboration tools, security workflow and auditing capabilities.

Read More

Topics: Cloud Document Managment

How to Solve the Business Forms Challenge

Posted by Mike Paperalt on Oct 11, 2017 8:30:00 AM

How to Solve the  Business Forms Challenge

Nearly every business in virtually every industry uses some type of business forms to collect important information.  From personnel forms to tax forms, order forms to insurance forms, expense forms to overtime forms; there are multitudes of business activities and processes that start with the data on a form.

Why are forms so ubiquitous?  Because, regardless of how much data or how complex the data is, forms enable people to submit the necessary data in an organized, structure way.  Data submitted on a form is generally more accurate than data submitted verbally, or in writing without the guidance of the form questions and categories. 

Many organizations have switched to electronic forms, but there are still plenty who rely on paper forms.  Forms may be sent via the postal service, via email, downloaded as a PDF file from a website or handed to the person on a clipboard with a pencil attached.

 

Read More

3 Reasons Why Every Business Needs BPM

Posted by Mike Paperalt on Oct 4, 2017 6:01:04 PM

3 Reasons Why Every Business Needs BPM

A typical definition for BPM (Business Process Management) is “a system that drives organizational excellence by improving processes and driving business agility.”  That just a fancy way of saying:

When you set up a better way of doing the things your business does,

your business does more.

So, our first reason why every business needs business process management is simply because you’ll get more work done, easier, faster and cheaper.  Think of it like this:

  • the less you have to think about the “steps” in a process;
  • the less you have to process by hand; and,
  • the more automatic the checks and balances –

the better the engine of the organization runs!  It’s like an automobile engine –a well-tuned engine will propel your car further, more economically and more safely than one that stalls-out because the tuning is faulty.

Read More

Topics: Business Process Management

Business Process Solutions and Services

Posted by Mike Paperalt on Sep 30, 2017 5:46:33 PM

 

Read More

Topics: Business Process Management, Business Process Improvement, Business Process Services

Why Even Small Businesses Need Business Process Improvement

Posted by Mike Paperalt on Sep 29, 2017 5:38:45 PM

Why Even Small Businesses Need Business Process Improvement

Are you doing business at the speed of paper? If you are, then your business may be missing out on opportunities to improve customer satisfaction, reduce costs and improve overall efficiency.  According to IDC, 62% of businesses believe slow, manual processes are limiting their revenue.  Are your processes limiting your company's growth?

Small businesses are particularly prone to retaining old systems in the mistaken belief that it's too costly to upgrade and improve.  Unfortunately, Business Process Management (BPM), which was once considered a luxury that only large organizations could afford, is now considered a critical part of business operations -- regardless of business size.  In fact, BPM may be even more important for small to medium size organizations if they want to stay competitive. 

Read More

Topics: Business Process Management, Business Process Improvement, Business Process Services

Making Sense of Business Process Solutions

Posted by Mike Paperalt on Sep 28, 2017 2:55:33 PM

Making Sense of Business Process Solutions

Business Processes appears to be the latest buzzword for a whole host of industries and markets.  While it's today's "hot topic," the concept has been around for quite a while, according to Wikipedia:

An important early (1776) description of processes was that of economist Adam Smith in his famous example of a pin factory. Smith described the production of a pin in the following way:

One man draws out the wire, another straights it, a third cuts it, a fourth points it, a fifth grinds it at the top for receiving the head: to make the head requires two or three distinct operations: to put it on is a particular business, to whiten the pins is another ... and the important business of making a pin is, in this manner, divided into about eighteen distinct operations, which in some manufacturies are all performed by distinct hands, though in others the same man will sometime perform two or three of them.

Read More

Topics: Business Processes, Business Process Outsource (BPO), Business Process Management, Business Process Improvement, Business Process Services

Advance Your Organization with Business Process Services

Posted by Mike Paperalt on Sep 26, 2017 5:09:26 PM

Advance Your Organization with Business Process Services

Whether you work for a company that's looking for growth, a government agency that needs to modernize, or a healthcare organization the needs to take paperless records to the next level, you face significant challenges in addressing these needs.  Management, shareholders and stakeholders demand improved service for the people they serve, whether consumers, customers, patients, employees or citizens.  Yet, budget constraints, lack of technologic know-how and a market-place that's flooded with a plethora of the "latest, greatest solutions" keeps organizations stuck where they are.  How do you get unstuck?

Read More

Topics: Business Process Outsource (BPO), Business Process Management, Business Process Improvement, Business Process Services

Demand for Business Process Solutions at an All-time High!

Posted by Mike Paperalt on Sep 19, 2017 3:32:37 PM

Demand for Business Process Solutions at an All-time High!

Read More

Topics: Business Process Outsource (BPO)